Position Summary: 

The Supply Clerk distributes all supplies to departments and/or patients, maintains inventory, stocks shelves, handles freight, daily mail and assists with inventory counts. In addition to focusing on delivering quality patient care, the Supply Clerk will also focus on revenue and expense factors. This position is responsible for all patient charging of supplies that come out of Central Service inventory, which has a direct effect on the revenue of the hospital. Accurate data entry and accurate supply issues are essential for the financial success of the department.

Minimum Qualifications:

Required

• High School Diploma or Equivalent
• Previous experience in material management with emphasis on supply and inventory control.

Preferred

• Two years’ experience in healthcare materials management
• Two years’ experience in a healthcare environment with emphasis on inventory control and medical terminology

Essential Job Functions:

In addition to the essential functions of the job listed below, employees must have on-time completion of all required education as assigned per DNV requirements, Bozeman Health policy, and other registry requirements.

• Responsible for entering department supply orders, picking order from stock and delivering to the appropriate department.
• Inventory patient charge and department non-charge carts with a hand held device when needed and replenish supplies daily
• Unpack supplies as received for restock into inventory and place the appropriate charge stickers.
• Sort and distribute daily mail for all hospital departments and physicians.
• Assist all customers that come in for supplies and/or questions
• Maintain storeroom and notify inventory agent of daily supplies to be ordered
• Review supply orders for discrepancies in inventory quantities and perform cycle counts upon request

Knowledge, Skills, and Abilities

• Demonstrates sound judgement, patience, and maintains a professional demeanor at all times
• Ability to work in a busy and stressful environment
• Strong interpersonal, verbal and written communication skills
• Exercises tact, discretion, sensitivity and maintains confidentiality
• Computer applications, MS Office, EMR, internet applications and standard office equipment
• Detail oriented, organizational skills and the ability to prioritize
• Strong emotional intelligence, interpersonal and teamwork skills

Schedule Requirements

• This role requires regular and sustained attendance.
• The position may necessitate working beyond a standard 40-hour workweek, including weekends and after-hours shifts.
• On-call work may be required to respond promptly to organizational, patient, or employee needs.

Physical Requirements

• Lifting (Rarely – 30 pounds): Exerting force occasionally and/or using a negligible amount of force to lift, carry, push, pull, or otherwise move objects or people.
• Sit (Continuously): Maintaining a sitting posture for extended periods may include adjusting body position to prevent discomfort or strain.
• Stand (Occasionally): Maintaining a standing posture for extended periods may include adjusting body position to prevent discomfort or strain.
• Walk (Occasionally): Walking and moving around within the work area requires good balance and coordination.
• Climb (Rarely): Ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like using feet and legs; may also use hands and arms.
• Twist/Bend/Stoop/Kneel (Occasionally): Twisting, bending, stooping, and kneeling require flexibility and a wide range of motion in the spine and joints.
• Reach Above Shoulder Level (Occasionally): Lifting, carrying, pushing, or pulling objects as necessary above the shoulder, requiring strength and stability.
• Push/Pull (Occasionally): Using the upper extremities to press or exert force against something with steady force to thrust forward, downward, or outward.
• Fine-Finger Movements (Continuously): Picking, pinching, typing, or otherwise working primarily with fingers rather than using the whole hand as in handling.
• Vision (Continuously): Close visual acuity to prepare and analyze data and figures and to read computer screens, printed materials, and handwritten materials.
• Cognitive Skills (Continuously): Learn new tasks, remember processes, maintain focus, complete tasks independently, and make timely decisions in the context of a workflow.
• Exposures (Rarely): Bloodborne pathogens, such as blood, bodily fluids, or tissues. Radiation in settings where medical imaging procedures are performed. Various chemicals and medications are used in healthcare settings. Job tasks may involve handling cleaning products, disinfectants, and other substances. Infectious diseases due to contact with patients in areas that may have contagious illnesses.

*Frequency Key:  Continuously (100% - 67% of the time), Repeatedly (66% - 33% of the time), Occasionally (32% - 4% of the time), Rarely (3% - 1% of the time), Never (0%).