Benefits and HRIS Specialist

About Boys & Girls Clubs of Greater Milwaukee

Since 1887, Boys & Girls Clubs of Greater Milwaukee (BGCGM) has been a trusted, stabilizing force for young people, providing safety, belonging, and opportunity through generations of change. Serving more than 20,000 youth annually, BGCGM is the second oldest and largest single-city Club organization in the country, and a flagship chapter of Boys & Girls Clubs of America.

BGCGM’s mission is to inspire and empower all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens. Our staying power endures because the core of our work never wavers. This enduring cycle ensures that our mission not only lasts but evolves with each new generation of Milwaukee’s youth. Under the leadership of President & CEO Jeff Snell, and with the strong partnership of the Board of Trustees, BGCGM is executing an ambitious strategic plan: a seedbed for Milwaukee’s youth. Beginning with a safe, fun, enriched environment where members put down roots and flourish through key developmental stages, this strategy centers on delivering high-quality, foundational experiences for their life’s trajectory strengthening the future of the City of Milwaukee.

SUMMARY

As a primary interface with organizational employees and leaders, the Benefits & HRIS Specialist is responsible for performing the requisite duties to ensure effective benefits administration, compliance with applicable benefits laws and regulations, as well as to create a positive employee experience by delivering top-notch customer service to organizational team members. Boys & Girls Clubs of Greater Milwaukee employs 600 employees, with approximately 120 benefits eligible employees.

KEY RESPONSIBILITIES

Full-scale Benefits Administration

• Manage and administer all benefits programs, inclusive of: health, dental, vision, life, STD/LTD, and 401(k)
• Provide timely customer service to benefits eligible employees.
• Process benefits transactions in ADP and in vendor portals.
• Serve as the benefits vendor liaison by managing vendor portals and regularly communicating with vendor contacts to ensure seamless, accurate and compliant benefits administration. Portal management includes reviewing daily benefits notifications and discrepancy reports and providing timely responses.
• Responsible for the annual open enrollment process, including open enrollment process setup in ADP.
• Facilitate new hire benefits enrollments and conduct new hire benefits orientation.
• Perform ACA-related compliance activities, inclusive of: ADP monthly status review, tracking, and annual year-end 1095-C reporting.
• Other duties as assigned.

Employee Leave Administration

• FMLA, ADA, personal leave, parental leave, short-term and long-term disability leaves.

HR Systems Administration & Data Reporting

• HR Systems Administrator – Subject matter expert to maintain optimal functioning of the HR Information System (ADP), inclusive of: managing access permissions and system updates, providing training to leaders on utilizing ADP, as well as to update information, resources, and communication available to employees within ADP.
• Data Reporting – Create and generate ADP data reports as needed. Complete various data pulls from ADP and perform data uploads for: EEO reporting, annual BGCA employee headcount report, turnover analysis, compensation data pulls and pay increase uploads.

HR Payroll Liaison (limited scope)

• Attend biweekly payroll call to review employee terms, missed benefit payments, missed time sheets, retro pay, and enter data on the payroll special payments spreadsheet.
• Wage garnishment processing.

Qualifications and Experience 

• Bachelor’s degree required in Human Resources, Business Administration, or related field.
• SHRM-CP, PHR, CBP, CEBS, and/or HRCI Pro Benefits Certificate preferred.
• Five to eight years of experience in an employee benefits role required.
• Experience with HR Information Systems (ADP preferred) and benefits vendor portals required.
• A detail-orientated mindset is necessary to perform work of this nature.
• Strong administrative and organizational skills are required to ensure that benefits are administered timely, accurately and in compliance with laws and regulations.
• Excellent interpersonal communication skills to provide top-notch customer service.
• Experience working with sensitive and confidential information, and a demonstrated history of safeguarding such information.
• Excellent professionalism, ethics, and embodiment of the BGCGM mission and values.
• Ability to positively represent the Clubs among various stakeholder groups.
• Knowledge of relevant practices related to primary job responsibilities.
• Knowledge of federal and state regulations appropriate to job responsibilities.
• Computer literacy with Microsoft 365 Office Suite.
• Must have a valid WI driver’s license, good driving record, and meet state-required automobile insurance minimums.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to touch, handle, or feel. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 30 pounds.

Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

BGCGM provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. BGCGM complies with applicable state and local laws governing non-discrimination in employment. Auxiliary Aids and services are available to individuals with disabilities upon request. If you need this material interpreted to a language you understand or in a different format, or need assistance in accessing services, please contact us at 414-267-8100. Deaf, hearing or speech impaired callers may reach us by the Wisconsin Relay number 711.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.