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Administrative Coordinator - Vieau
full-time•Milwaukee
About this role
Job Summary:
Responsible for the area administrative support, which includes the purpose requisitions, billing processes, and bulk ordering. Duties at the Club include clerical work, record keeping, and supervising support staff.
Responsibilities:
(Level 1)
- Completes data entry for Membership & Wisconsin Shares.
- Ensures proper receipt of all Club income, maintains adequate supply of receipts.
- Prepares and submits invoices for payment.
- Operates and maintains office equipment and orders supplies.
- Primary liaison for Wisconsin Shares.
- In absence of and under the direction of the Club Manager is responsible for staff, members, building and operational duties.
- Must participate in required trainings by the Club, County, State, and/or funders.
(Level 2)
In addition to Level 1:
- Responsible for the payroll/timekeeping reconciliation; including time off requests and allocates and documents staff hours to specific grants.
- Deliver and implement timely site reports.
- Maintains supply of purchase requisitions and request forms to staff; keeps ledger of staff expenditures.
- Prepare financial deposits, ensures proper receipt of all Club Income; maintains adequate supply of receipts and monitors petty cash.
- Responsible for administrative support for W2 updates, Registry, and Camp.
- Maintain Club files including but not limited to personnel and budgetary.
- Maintains up-to-date mailing lists for the Advisory Council, as well as other community group, schedules meetings, prepares the room and sends out meeting notices.
Education Skills & Experience:
Level 1 Pay grade 5
- High School Diploma or equivalent.
- Two to three years of experience with data systems, a high level of knowledge, customer service and clerical skills.
- Computer literacy essential in Excel, Word, and PowerPoint.
- Basic math, reading, and writing proficiency.
- Good oral and written communication skills.
- Must have a valid WI driver’s license, good driving record, and meets state required automobile insurance minimums.
Level 2 Pay Grade 6
In addition to Level 1
- One year of supervisory experience.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and use hands to touch, handle, or feel. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
7am-9am Monday-Friday
3pm-6pm Monday-Friday
What you'll do
- The Administrative Coordinator is responsible for providing administrative support, including data entry, billing processes, and supervising support staff. They also act as the primary liaison for Wisconsin Shares and manage payroll and financial documentation.
About Boys & Girls Clubs of Greater Milwaukee
The mission of Boys & Girls Clubs of Greater Milwaukee is to inspire and empower all young people, especially those who need us most, to realize their full potential as productive, caring, responsible citizens.
While all young people are welcome between the ages of 5 and 18, we place special emphasis on serving young people from disadvantaged circumstances. We are strategically located in areas with the greatest need. The majority of our members are children of color who come from single parent, low-income households in urban neighborhoods.
All programs and initiatives fall within at least one of six core service areas: Character & Leadership Development; Education & Career Development; Sports, Fitness & Recreation; The Arts; Health & Life Skills; and Outdoor & Environmental Education.
For more information about the Clubs, as well as locations, program, donor and volunteer information, please visit our website at www.boysgirlsclubs.org, find us on Facebook at www.facebook.com/bgcmilwaukee or follow us on Twitter at www.twitter.com/bgcmilwaukee.
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Frequently Asked Questions
What does a Administrative Coordinator - Vieau do at Boys & Girls Clubs of Greater Milwaukee?
As a Administrative Coordinator - Vieau at Boys & Girls Clubs of Greater Milwaukee, you will: the Administrative Coordinator is responsible for providing administrative support, including data entry, billing processes, and supervising support staff. They also act as the primary liaison for Wisconsin Shares and manage payroll and financial documentation..
Is the Administrative Coordinator - Vieau position at Boys & Girls Clubs of Greater Milwaukee remote?
The Administrative Coordinator - Vieau position at Boys & Girls Clubs of Greater Milwaukee is based in Milwaukee, Wisconsin, United States. Contact the company through Clera for specific work arrangement details.
How do I apply for the Administrative Coordinator - Vieau position at Boys & Girls Clubs of Greater Milwaukee?
You can apply for the Administrative Coordinator - Vieau position at Boys & Girls Clubs of Greater Milwaukeedirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.