Personal Assistant

Personal Assistant

Permanent

Grade C- £35,412 - £41,771

Consultation grade - subject to formal evaluation under the Pay Equity Review

Working 36.5 hours per week

Are you highly organised, discreet, and ready to support one of the most critical leadership roles in Birmingham City Council? This is an exciting opportunity to work at the heart of the Council’s financial operations during an exciting period of transformation.

We’re looking for a proactive, detail-oriented Personal Assistant to provide exceptional support to the Executive Director of Finance — a senior leader responsible for shaping the council’s financial strategy and ensuring robust governance.

What You’ll Be Doing

• Deliver high-level, confidential PA support to the Executive Director of Finance.
• Manage complex diaries, correspondence, and meeting schedules with senior stakeholders, including Cabinet Members and external partners.
• Coordinate key meetings and boards, ensuring smooth delivery and accurate documentation.
• Act as a trusted first point of contact, handling sensitive information ensuring smooth communication and professional representation.
• Support the delivery of major programmes, including financial sustainability and transformation initiatives.

What You’ll Bring

• Outstanding organisational skills and the ability to manage competing priorities under pressure.
• Excellent communication skills — both written and verbal — with confidence in engaging senior leaders.
• A proactive, problem-solving mindset and the ability to anticipate needs.
• Strong IT skills, including Microsoft 365 (Outlook, Teams, Excel, Word).
• Experience providing PA support in a fast-paced complex organisation.

Why This Role Stands Out

• Work with a supportive, forward-thinking director and a team that values collaboration and creativity.
• Be part of a leadership team driving financial stability and transformation for Birmingham.
• Hybrid working arrangements with a central office base in the historic Council House.
• A role where your skills will make a real impact on the council’s future.

If you thrive in a fast-paced environment and want to play a key role in supporting financial leadership, we would love to hear from you

Please upload your up-to-date CV via the attachments part of your application, this is required for shortlisting. 

Unfortunately, we cannot consider any applications without a CV attached.

Birmingham City Council is an accredited Disability Confident Leader employer, and we are committed to employing, retaining and developing all of our people.

We want to ensure your recruitment journey with us is a positive and equitable one, so please let us know if there are any reasonable adjustments, additional support, accessibility needs, or if there is any way in which we can support you through your application.

For any informal enquires please contact: Resourcing@birmingham.gov.uk quoting ref 3716

A Disclosure and Barring Service (DBS) check will be undertaken.

Proof of Right to work in the UK will be required for all applicants in accordance with UK Home Office requirements, before any employment offer can be confirmed.

Job Description and Person Specification – PA - JDPS (1).pdf

We strive to advertise all roles for a minimum of two weeks. However, due to high application volumes vacancies may close earlier than the stated deadline. We encourage you to submit your application without delay to ensure consideration. 

Birmingham City Council is committed to safeguarding and promoting the welfare of our citizens and expects all staff and volunteers to share this commitment. You can view our Corporate Safeguarding Policy | Birmingham City Council here

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