About the client:

Our client is a U.S.-based company that manages and operates multiple portfolio companies. The team is small, fast-moving, and highly execution-focused, with a strong emphasis on attention to detail, reliability, and adding value in every interaction.

About the role:

We are looking for a highly reliable and experienced Executive Assistant to support leadership. This role requires someone who is proactive, detail-oriented, tech-friendly, and comfortable working with different personalities and priorities.

The ideal candidate has direct experience supporting executives, thrives in a fast-paced environment, and can operate independently with minimal oversight. Flexibility, discretion, and strong judgment are key to success in this role.

What you’ll be doing:

• Providing high-level administrative and project coordination support to the executive.

• Managing inboxes and calendars with accuracy and strong prioritization.

• Scheduling and coordinating internal and external meetings.

• Drafting and managing correspondence and communications on behalf of the executive.

• Preparing and managing eSignature documents and ensuring completion.

• Initiating purchases, orders, and subscriptions as required.

• Booking travel and accommodations, tracking expenses, and finding cost-effective options.

• Planning and coordinating team events, off-sites, and internal initiatives.

• Supporting multiple stakeholders and managing different working styles and personalities.

• Maintaining documentation, tasks, and workflows using tools like Notion.

• Remaining available after hours for urgent matters when required.

Who are we looking for?

• 3+ years of experience managing multiple priorities and stakeholders simultaneously.

• Strong attention to detail with minimal margin for error.

• Highly reliable, consistent, and accountable.

• Tech-friendly and quick to learn new tools and systems.

• Comfortable working independently in a remote environment.

• Excellent written and verbal English communication skills.

• Adaptable, proactive, and solutions-oriented.

• A degree is not required, but an educational background is a plus.

• Strong “life experience” and sound judgment are highly valued.

Position: Executive Assistant

Remote Status: Fully Remote

Preferred Location: Global

Working Hours: 9 am to 5 pm MST

Holidays: US Federal Holidays

Salary: USD 1000 - USD 1200 per month

Internal Job ID: 1051