About this role
Vendor Compliance Administrator – Melbourne CBD, VIC
Location: Melbourne CBD, Victoria
Company: BGIS, Government Services Aligned Client
Employment Type: Full-time, Permanent, Hybrid (3 days office / 2 days WFH)
We acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging.
About BGIS
BGIS is a global leader in integrated facilities management, delivering thoughtful, sustainable and well-governed solutions across government, healthcare, education and critical environments. We are known for our collaborative culture, strong safety focus and commitment to creating reliable, compliant workplaces that support community outcomes.
Purpose of the Role
As part of a newly awarded, state-wide government services contract, this newly created Vendor Compliance Administrator role plays a vital part in ensuring subcontractors operate safely, compliantly and in line with contractual, statutory and BGIS requirements.
Working closely with Operations, HSEQ and commercial teams, you will manage contractor compliance, oversee vendor panel quoting processes, and maintain high-quality compliance records. This role suits someone who enjoys creating clarity, supporting safe work practices and strengthening governance through strong systems and relationships.
Key Responsibilities
- Manage end-to-end subcontractor compliance processes using BSAFE and BGIS Connect
- Verify licences, qualifications, insurances, SWMS, permits and mandatory certifications
- Ensure subcontractors meet all prequalification and ongoing compliance requirements
- Coordinate and manage the vendor panel quote process to support compliant, value-for-money outcomes
- Work closely with HSEQ and Operations teams to support safe site practices
- Maintain audit-ready contractor records, compliance trails and reporting documentation
- Track and report contractor compliance status, risks and gaps using Power BI
- Support site audits, safety inspections and non-conformance processes
- Assist with subcontractor onboarding and provide guidance on systems and compliance expectations
Education, Experience & Skills
Essential:
- Experience in contractor onboarding, compliance, assurance or subcontractor verification
- Understanding of safety management systems, risk controls and compliance frameworks
- High attention to detail with strong organisational and follow-through skills
- Clear, supportive communication and stakeholder engagement capability
- Confidence working with digital systems and data to manage compliance outcomes
- Willingness to learn and adapt within a structured, regulated environment
Desirable:
- Experience using BSAFE, BGIS Connect or similar compliance platforms
- Exposure to FM, construction or other regulated service environments
- Experience using Power BI, Power Automate or workflow automation tools
- Interest in improving processes through digital uplift and continuous improvement
Workplace Flexibility
This role is based in BGIS’ Melbourne CBD office, close to public transport. A hybrid working arrangement (3 days office / 2 days WFH) is available post probation. Occasional additional hours or site visits may be required to support operational and compliance needs.
Why Join BGIS?
Key Benefits Include:
✔ AFR Best Places to Work 2024 & 2025
✔ Winner of Inspiring Workplaces Award 2025
✔ Endorsed by WORK180 as an employer of choice for women
✔ Recognised by WORK180 as a Top 5 Employer for career development
✔ Health and wellbeing benefits including EAP and wellness programs
✔ Career progression through secondments and internal mobility
✔ Two paid volunteer days annually
✔ Inclusive, values-led culture with strong community impact
BGIS employs over 12,000 people globally and manages more than 50,000 assets across diverse and essential environments.
How to Apply
If you are a detail-focused compliance professional who enjoys supporting safe work practices, building positive contractor relationships and contributing to strong governance outcomes, we would love to hear from you.
BGIS is an equal opportunity employer and strongly encourages applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.
Eligibility
Applicants must have full working rights in Australia.
Apply Now
Be part of a workplace that values safety, clarity, inclusion and continuous improvement.
Explore more opportunities at https://apac.bgis.com
Other facts
About BGIS
BGIS is a global leader in integrated facility management services.
With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totalling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.
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BGIS est un leader mondial des services de gestion intégrée des installations. Plus de 600 millions de pieds carrés de portefeuilles clients répartis sur plusieurs marchés, notamment ceux des gouvernements, de l’enseignement supérieur, des services publics, des télécommunications, des services financiers, du pétrole et du gaz, des soins de santé et de l’information dans les nuages. En plus de gérer un portefeuille diversifié de bureaux, de commerces de détail, de collèges, d'hôpitaux et d'actifs industriels, BGIS est un leader mondial de la gestion de centres de données et d'autres environnements critiques.
What you'll do
- The Vendor Compliance Administrator will manage subcontractor compliance processes and ensure that subcontractors operate safely and in line with requirements. This includes overseeing vendor panel quoting processes and maintaining compliance records.
Ready to join BGIS?
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