Facilities Administrator – Mascot, NSW

Location: Mascot Airport Precinct, NSW
Company: BGIS, Aviation Aligned Client
Employment Type: Full-time | Permanent | On-site | Monday–Friday | Core Business Hours
Salary: $85,000 plus Superannuation

We acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging.

About BGIS

BGIS is a global leader in integrated facilities management, delivering innovative, reliable and sustainable solutions across complex and highly regulated environments. We are proud of our people-first culture and commitment to safety, inclusion and service excellence.

Purpose of the Role

BGIS is seeking a Facilities Administrator to support assurance activities and facilities administration within a major aviation precinct at Sydney Airport. Reporting to the Risk & Compliance Manager, this role plays an important part in maintaining accurate records, supporting assurance outcomes, and ensuring smooth day-to-day administration.

Working closely with operational, compliance and client stakeholders, you will help coordinate documentation, systems updates and client facing processes in a fast-paced, highly visible environment.

The ideal candidate is organised, approachable and detail-focused, with a calm communication style and a genuine interest in supporting safe, compliant operations.

Key Responsibilities

• Support assurance activities by gathering, documenting and closing out findings in line with required timeframes
• Maintain registers, records and evidence within digital systems
• Liaise with internal teams to support governance, compliance and reporting requirements
• Administer parking access, applications and enquiries across airport sites
• Manage stakeholder communications with a professional, service-oriented approach
• Identify opportunities to improve processes and reduce repeat findings

Education, Experience & Skills

Essential:

• Proven experience in administration, coordination or office-based roles
• Strong written and verbal communication skills
• Confidence using digital systems and learning new platforms
• Customer-focused approach with strong stakeholder interaction skills
• High attention to detail and ability to manage competing priorities

Desirable:

• Experience in corporate, aviation, infrastructure or regulated environments
• Exposure to assurance, compliance or governance processes
• Familiarity with access control or facilities systems
• Experience supporting risk, compliance or operational teams

Workplace Flexibility

This position is based full-time on-site at Mascot Airport, Monday to Friday during core business hours. Free on-site parking is available once security clearance is obtained.

Why Join BGIS?

Key Benefits Include:
✔ Long-term job security supporting a nationally significant client
✔ Career development and internal mobility opportunities
✔ Health and wellbeing programs, including EAP
✔ Paid volunteer days and community initiatives
✔ Recognition programs and service awards
✔ Inclusive workplace backed by Work180 accreditation
✔ FMA Industry Award for Excellence 2025 Finalist
✔ RICS  2025 Property / Facilities Management Team of the Year Nominee
✔ Winner of Inspiring Workplaces Award 2025

How to Apply

If you enjoy bringing structure to busy environments, supporting compliance and working closely with people, we’d love to hear from you.

BGIS is an equal opportunity employer. We strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.

Eligibility

Applicants must have full working rights in Australia and be willing to undertake security clearance, ASIC requirements, and drug & alcohol screening.

Apply now and join a workplace that values care, collaboration and doing things well.

Explore more opportunities at: https://apac.bgis.com