Job Description

The Facility Administrator is responsible for overseeing and administering tasks related to the company’s facility operations. This role ensures the efficient execution of work orders, inventory management, shipping and receiving, procurement, and asset tracking. It requires constant and precise communication between sites, close collaboration with the operations, facilities, and supply chain teams to maintain compliance with company standards and procedures, with high attention to detail.

Key Responsibilities

Work Orders & Equipment Servicing Documentation

• Create, submit, and process work orders.
• Ensure timely processing of all documentation.
• Generate reports on submitted and pending work orders to support data reconciliation.

Inventory & Asset Management

• Perform and document inventory counts for the Nisku location;
• Reconcile inventory discrepancies by cross-referencing data from MTFs and work orders.
• Monitor, update, and track inventory levels and asset status across all locations.
• Maintain accurate documentation for inventory movements and confirm assembly/disassembly forms with sign-offs.
• Track and manage consumables, ensuring adequate stock levels at the Nisku location and support Blackfalds & Calgary.

Material Transfer & Receiving

• Create, submit, and process MTFs (Material Transfer Forms), involving asset and inventory movement.
• Receive and confirm open PO’s (Purchase Orders) in Dynaway.
• Confirm CI’s (Commercial Invoice) and sales order documentation.
• Ensure correct receipt and logging of incoming goods and materials.

Shipping & Receiving

• Administrate all shipping and receiving operations.
• Validate accuracy and compliance of incoming and outgoing shipments.
• Maintain logs and tracking documentation for all inventory and asset movements.

Procurement & Documentation

• Receive procurement requests and process orders for inventory and consumables.
• Submit quote requests and place orders through appropriate channels (i.e., approval structure).
• Maintain traceability, proper record-keeping, and submissions for COC (Certification of Conformance) and procurement documentation.
• Communicate with vendors, contractors, and internal teams for all facility-related tasks.

Compliance & Confidentiality

• The individual acknowledges and agrees to adhere to all applicable compliance standards, regulations, and internal protocols set forth by the organization.

Required Qualifications

• High school diploma or equivalent required.
• Associate degree in business administration, logistics, or a related field preferred.
• Minimum 1 year of experience in an administration function with inventory management, logistics, or operations support preferred.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Previous experience working with ERP systems, i.e., MS Dynamics, SAP, etc.
• Strong understanding of logistics, shipping/receiving processes, and cross-border compliance preferred.
• Excellent organizational, communication, and multitasking skills.
• Ability to work independently and collaboratively with internal and external stakeholders.
• This position is based out of our Nisku Facility with the ability to travel periodically to other facilities.

This is an office-based position with the occasional work site visits when required.

Who’s B.E.S.T?

Beyond Energy Services and Technology began in Canada in December 2015 and is a Managed Pressure Drilling (MPD) leader with a mission to provide sustainable, innovative, and best-in-class MPD solutions to our customers. Our diverse experience and focus on innovative and inventive technologies allow us to remain on top of our game and reduce our customer's non-productive time, save money, and ensure safe operations. Today, with headquarters in Calgary, Alberta, and in The Woodlands, Texas, our team comprises nearly 300 dedicated employees

Why Beyond? 

Beyond is an exciting place to learn and grow both personally and professionally. We pride ourselves on our values and culture

Values

We believe in the importance of keeping people, communities, and the environment safe. We commit and deliver on our promises. We’ve built and continue to build a workplace that empowers equality, diversity, innovation, and belonging. Together we achieve results that allow us to exceed expectations

Culture

We foster a positive and inclusive work environment where everyone feels valued, motivated, and engaged. We achieve this with:

• Strong leaders who lead by example and demonstrate integrity
• Prioritizing employee development and growth with regular feedback and coaching
• Generous benefits to help our team members manage their personal and professional commitments for themselves and their families
• Acknowledgment and celebration of your contributions and achievements
• Working together to support each other’s success, to create camaraderie and strong collaboration between teams

Beyond is an equal opportunity employer and we encourage all qualified individuals to apply!