Inventory Administrative Assistant
full-time•Coppell
About this role
Job DetailsJob Location: BMSC - Coppell, TX 75019Position Type: Full TimeEducation Level: High SchoolJob Shift: 1st ShiftPosition Summary
The Inventory Administrative Assistant will be responsible for ensuring accurate destruction records and supporting inventory control activities across the supply chain. This role provides administrative support, manages data entry and reporting, and collaborates with internal teams to maintain inventory integrity and timely process execution.
Responsibilities and Essential Duties
Maintain and update multiple spreadsheets within the BMSC SharePoint system.
Create, track, and route destruction memos in the Excess & Obsolete (E&O) tracker.
Distribute monthly E&O / Inventory reports to cross-functional teams.
Generate and share monthly customer inventory reports.
Follow up with Sales each month regarding pending customer liability approvals.
Report discrepancies in rejected quantities or status codes to the Quality team for resolution.
Assist in identifying and resolving inventory variances and other stock-related issues.
Coordinate with purchasing, warehouse, and production teams regarding rejected inventory, order status, and any discrepancies.
Support special projects assigned by the Senior Inventory Project Manager or Supply Chain leadership.
QualificationsTechnical Skills Required
Proficiency with Microsoft Office (especially Excel)
PDF management (Adobe Acrobat)
Experience with ERP systems, particularly Sage X3.
Experience Required
High school diploma or equivalent required; associate degree or higher preferred.
At least one year of experience in inventory control, administrative support, or related field.
Strong attention to detail with excellent organizational skills.
Excellent communication and problem-solving abilities.
Ability to work independently and handle multiple tasks in a fast-paced environment.
Physical Requirements
Regularly sit, stand, and walk for extended periods of time.
Ability to sit, balance, climb, stand, bend, squat, squeeze, kneel, turn, crouch and stoop repeatedly.
Physically able to lift 25 pounds on a regular basis.
Frequent exposure to varying temperatures, loud noises, heavy machinery, fumes, or airborne particles, electrical, chemicals and moving parts.
Prolonged use of computer screen and/or scan gun.
What you'll do
- The Inventory Administrative Assistant is responsible for maintaining accurate destruction records and supporting inventory control activities. This includes managing data entry, reporting, and collaborating with internal teams to ensure inventory integrity.
About BEAUTY MANUFACTURING SOLUTIONS CORP
Beauty Manufacturing Solutions Corp (BMSC) is a contract manufacturer of personal care, beauty care, and cosmetic products.
Our goal is not to be the biggest CM, but rather the best CM for our clients. That why we limit the number of clients, so we can give them the support and attention they need to be successful.
We diversify our business through technology, capability, and development, from developing innovative, stable and efficient new products across all beauty categories to engineering new processing capabilities across our multiple sites.
Come join our incredible team at BMSC.
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Frequently Asked Questions
What does a Inventory Administrative Assistant do at BEAUTY MANUFACTURING SOLUTIONS CORP?
As a Inventory Administrative Assistant at BEAUTY MANUFACTURING SOLUTIONS CORP, you will: the Inventory Administrative Assistant is responsible for maintaining accurate destruction records and supporting inventory control activities. This includes managing data entry, reporting, and collaborating with internal teams to ensure inventory integrity..
Is the Inventory Administrative Assistant position at BEAUTY MANUFACTURING SOLUTIONS CORP remote?
The Inventory Administrative Assistant position at BEAUTY MANUFACTURING SOLUTIONS CORP is based in Coppell, Texas, United States. Contact the company through Clera for specific work arrangement details.
How do I apply for the Inventory Administrative Assistant position at BEAUTY MANUFACTURING SOLUTIONS CORP?
You can apply for the Inventory Administrative Assistant position at BEAUTY MANUFACTURING SOLUTIONS CORPdirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.