Overview

Post Title:

Post Status:

Permanent

Department

Medical Directorate

Location:

Beaumont Hospital, Dublin 9 

Reports to:

Hours of work: 

Full Time 35 Hours per week

Salary:

Appointment will be made on the Grade IV scale (€35,256 - €51,206 - 54,370 LSIs) at a point in line with government pay policy.

Closing date (for applications):

12.00Pm on Thursday 29/01/2026

Beaumont Hospital may close this competition early should a sufficient number of applications be received

Responsibilities

General Responsibilities

• Under general supervision, to carry out the functions of the administrative role as directed by the directorate management team in line with established standard operating procedures. • Plan and organise work to comply with established objectives and deadlines. Understand and adhere to all relevant Beaumont Hospital policies, guidelines and procedures, comply with health and safety,     infection control and risk management procedures, comply with statutory obligations.• Participate in performance review/ achievement and the development of a personal development plan in conjunction with and as required his / her line manager• Maintain and update compliance with mandatory training (Fire Safety, Manual Handling, Hand Hygiene etc.)

Principal Duties

• Outpatient Reception – dealing with members of the public attending health services • Location and requisition of patient medical charts• Preparation of medical charts for outpatient clinics• Comply with obligations to protect patient confidentiality and data at all times (GDPR)• Waiting List Management and appointment scheduling (in line with National Policy for Management of Outpatient Services/Inpatient Day Case Services)• Telephony duties – manage incoming calls to the service and follow-up as appropriate• Filing of clinical documentation as per National Guidelines for the management of patient records• Checking of Departmental email account• Scanning and transmission of documents in line with GDPR guidelines• Risk Management – monitor own department and service for elements of risk and escalate to management team in a timely manner• Participate in the provision of cover in the event of planned/unplanned absences as part of the Medical Directorate clerical pool and across the wider hospital as required• Attendance at interdepartmental meetings as required• General administrative duties, as directed by line manager and appropriate to clerical grade.

Time & Attendance

Work Pattern: Monday – Friday           Target Hours: 35 per week

Flexi-time (Extended Working Day Roster)

                     Start Time: between 07:30am – 10:00am

                     End time: between 15:30pm – 18:30pm

N.B. The above list not exhaustive and is intended to be merely indicative of the role as it currently stands. The role may need to be adjusted to meet changing needs of healthcare provision within the organization.

Qualifications

Selection Criteria

https://www.hse.ie/eng/staff/jobs/eligibility-criteria/ Please ensure to check HSE mandatory criteria.

Selection criteria outline the qualifications, skills, knowledge and/or experience that the successful candidate would need to demonstrate for successful discharge of the responsibilities of the post. 

Applications will be assessed on the basis of how well candidates satisfy these criteria.

Mandatory:

Candidates must have at the latest date of application:

- 1. Professional Qualifications, Experience (a) Eligible applicants will be those who on the closing date for the competition: (i) Obtained at least grade D (or pass) in Higher or Ordinary Level in five subjects from the approved list of subjects in the Department of Education established Leaving Certificate Examination or Leaving Certificate Vocational Programme or Leaving Certificate Applied.

Or (ii) Passed an examination of at least equivalent standard

Or (iii) Satisfactory relevant experience which encompasses demonstrable equivalent skills And (b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability, for the proper discharge of the office based on the skills competencies and knowledge for the post.

Desirable:

Informal enquiries:

[email protected]