Overview

Post Title:

Endoscopy Scheduler Grade IV

Post Status:

Specified Purpose Contract

Department

Endoscopy

Location:

Beaumont Hospital, Dublin 9 

Reports to:

Directorate Support Supervisor; with regard to day-to-day operational issues

Directorate Support Manager; with regard to overall quality of work, development, and compliance with strategic and operational objectives

Salary:

Appointment will be made on Grade IV Clerical (€35,690 - €53,926- €54,914  LSI) at a point in line with Government pay policy. 

Hours of work: 

Full-Time

Work Pattern: 5 days per week (Monday – Friday)

Target Hours: 35 hours per week

Flexi-time (Extended Working Day Roster)

                     Start Time: between 7:30am – 10am

                     End time: between 15:30pm – 18:30pm

Closing Date:

3rd Feburary 2026 @12.00pm

Please note the hospital reserves the right to close the competition early should a substantial number of applications be received.

To carry out the functions of the administrative role as directed by the directorate management team in line with standard operating procedures.  To conduct yourself at all times in a manner in keeping with Beaumont Hospital policies and procedures as well as statutory regulations.  Maintain and update mandatory training compliance.

Responsibilities

• Telephony duties – manage all incoming calls to the service and follow-up as appropriate.
• Management of Departmental email account.
• Management of Daily reports. Communicate information to Management team as required (in line with HSE and National Policies).
• Scheduling endoscopy procedures while adhering to protocols (in line with National Policy for Management of Outpatient Services & Inpatient Day Cases)
• Demonstrates excellent decision making skills and the ability to work autonomously.
• Strong communication skills, ability to multitask and work under pressure.
• Efficient Patient Referral Management in keeping with GDPR guidelines, proficient Excel and computer knowledge.
• Accurately and efficiently enters data.
• Proven experience in general office skills.
• Chart Management.
• Provide professional, comprehensive and efficient administration support service to the Department.
• Participate in all mandatory training as required.
• Clinic Preparation for daily clinics, pre-admitting patient, discharging patients, ordering scopes, appointments.
• Filing of clinical documentation as per National Guidelines for the management of patient records
• Risk Management – monitor own department and service for elements of risk and escalate to management team in a timely manner
• Participate in the provision of cover in the event of planned/unplanned absences as part of the Medical Directorate clerical pool and across the wider hospital as required

N.B. The above list not exhaustive and is intended to be merely indicative of the role as it currently stands.  The role may need to be adjusted to meet changing needs of healthcare provision within the organization.

Qualifications

Selection Criteria

https://www.hse.ie/eng/staff/jobs/eligibility-criteria/ Please ensure to check HSE mandatory criteria.

Selection criteria outline the qualifications, skills, knowledge and/or experience that the successful candidate would need to demonstrate for successful discharge of the responsibilities of the post. 

Applications will be assessed on the basis of how well candidates satisfy these criteria.

Mandatory:

Candidates must have at the latest date of application:

- 1. Professional Qualifications, Experience (a) Eligible applicants will be those who on the closing date for the competition: (i) Obtained at least grade D (or pass) in Higher or Ordinary Level in five subjects from the approved list of subjects in the Department of Education established Leaving Certificate Examination or Leaving Certificate Vocational Programme or Leaving Certificate Applied.

Or (ii) Passed an examination of at least equivalent standard

Or (iii) Satisfactory relevant experience which encompasses demonstrable equivalent skills And (b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability, for the proper discharge of the office based on the skills competencies and knowledge for the post.

Desirable:

Informal Enquiries ONLY to: (Please note NO APPLICATIONS will be accepted via the Informal Enquiries email address)

Name:

     Deirdre Spencer

Title:

     Directorate Support Manager

Email address:

     [email protected]