About this role
Job Title: Accounts Clerk
Department : Business Services and Outsourcing
Reports To : BSO Manager
Location : Solwezi Office
Employment Type : Full Time
Job Summary
The Accounts Clerk provides essential support to the finance department by performing a wide range of accounting, bookkeeping, and financial administrative tasks. The role ensures accurate financial record‑keeping, timely processing of transactions, and compliance with company policies and accounting standards. The ideal candidate is detail‑oriented, highly organized, and able to manage multiple tasks efficiently.
Key Responsibilities
- Accounts Payable (AP)
- Match invoices with purchase orders, delivery notes, and receipts.
- Prepare payment batches (EFT, cheque, online banking).
- Reconcile supplier statements and resolve discrepancies.
- Maintain an up‑to‑date AP ledger.
- Accounts Receivable (AR)
- Prepare and send customer invoices on time.
- Record receipts and allocate payments to customer accounts.
- Follow up on overdue accounts and maintain an aging schedule.
- Assist with credit control and customer account reconciliations.
3. Audit Support
- Assist in conducting audit fieldwork under supervision.
- Perform tests of controls and substantive testing.
- Collect, organize, and analyse audit evidence.
- Support senior auditors in completing assigned sections of audit files.
- Cashbook & Banking
- Record daily cash, EFT, and bank transactions.
- Perform weekly/monthly bank reconciliations.
- Monitor and report petty cash balances and reimbursements.
- General Ledger & Financial Records
- Assist with posting journal entries as instructed by the accountant.
- Maintain accurate and organized financial files for audits.
- Support monthly, quarterly, and yearly closing processes.
- Administrative & Reporting Duties
- Prepare basic financial reports (expense summaries, petty cash reports, aged analysis).
- Assist in budget tracking and variance reporting.
- Provide general administrative support to the finance department & HR
- Qualifications & Requirements
Education
- Diploma or Certificate in Accounting, Finance, Business Administration (or related field).
- A degree in Accounting/Finance is an added advantage.
- Must possess either ACCA or CA Zambia.
Experience
- 1–3 years’ experience in an accounting or bookkeeping role.
- Experience with accounting software (e.g., Sage, QuickBooks, SAP, Pastel, or similar).
Technical Skills
- Strong bookkeeping knowledge.
- Proficient in MS Excel (spreadsheets, formulas, pivot tables).
- Basic understanding of financial regulations and accounting standards.
- Accuracy in data entry and calculations.
Soft Skills
- Excellent attention to detail.
- Strong organizational and time‑management abilities.
- Good communication and interpersonal skills.
- Ability to maintain confidentiality.
- Team player with a proactive attitude.
Key Performance Indicators (KPIs)
- Accuracy of data entry and financial records.
- Timeliness of invoice processing and payments.
- Efficiency in resolving supplier/customer queries.
- Bank and ledger reconciliations completed on schedule.
- Compliance with internal financial procedures.
Working Conditions
- Office‑based role with standard working hours.
- Work schedules may change depending on the client’s needs.
Other facts
About BDO Zambia
About BDO ZAMBIA
BDO Zambia is a firm of public accountants, registered with the Zambia Institute of Chartered Accountants, providing audit, accounting, taxation, management and consulting services to some four hundred clients of varying sizes and needs. BDO Zambia is part of the BDO International network.
Presently with 5 partners and around 150 supporting professional staff in our Lusaka office, the firm places particular emphasis on providing a personal and value for money service, through constructive and effective advice, financial planning and control. In addition to our own team of financial experts, the Firm has access to a number of qualified professionals providing advice on Human Resources Management, Economics, Legal Draftsmanship, Agriculture and Horticulture.
Whatever the nature of your organisation, private or public, our partners and staff invest the time in getting to know you and your business thoroughly. Because we take the time to understand the nature of your business and the challenges it faces, we are able to identify solutions and to make a real contribution to the profitability and efficiency of your business.
We’ve cut out needless bureaucracy, so we can serve you responsively and flexibly. Our systems work to support our people, not the other way around. That gives us more time to get to know you and your business - and give more relevant, intelligent advice.
With the backing of the BDO international network, we are able to combine global coverage with local knowledge. Our close relationship with BDO South Africa provides us with additional resources and expertise to meet business requirements in Zambia.
The Partners, Directors and staff of BDO Zambia aim to establish the firm and its related specialised business entities as the preferred provider of Financial Services in the country. We have a commitment to total client service and we build an understanding of our clients businesses that allows us an active role in their success.
What you'll do
- The Accounts Clerk is responsible for supporting the finance department through tasks such as managing accounts payable and receivable, assisting with audits, and maintaining financial records. They ensure accurate financial record-keeping and compliance with company policies.
Ready to join BDO Zambia?
Take the next step in your career journey