Supply Chain Inventory Coordinator Tech III - Bayfront Hospital - St. Petersburg, Florida

Position Summary

Site: Orlando Health Bayfront Hospital – St. Petersburg, FloridaPosition: Supply Chain Inventory Coordinator Tech IIISchedule: Full-time 40hrs per week; may require some weekends and holidays

About Orlando Health Bayfront HospitalOrlando Health Bayfront Hospital is a comprehensive tertiary care facility that has been serving St. Petersburg and the surrounding communities for more than 100 years. A teaching medical center, the 480-bed hospital’s areas of expertise include heart and vascular, digestive health, orthopedics, surgical services, robotic surgery, rehabilitation, neurosciences, maternity care, emergency services and trauma care. The hospital’s Level II Trauma Center is the only adult trauma center in Pinellas County. Home to the Center for Women and Babies, the hospital offers full obstetrical services, and, in partnership with Johns Hopkins All Children’s Hospital, is one of Florida’s 13 state-certified Level III Regional Perinatal Intensive Care Centers. A commitment to quality has earned the hospital recognition with a USA Today Top Workplaces award for 2025 and an “A” Hospital Safety Grade from The Leapfrog Group.

Orlando Health Bayfront Hospital is part of the Orlando Health system of care, which includes award-winning hospitals and ERs, specialty institutes, urgent care centers, primary care practices and outpatient facilities that span Florida’s east to west coasts, Central Alabama and Puerto Rico. Collectively, our dedicated team members honor our over 100-year legacy by providing professional and compassionate care to the patients, families and communities we serve.

Job SummaryResponsible for coordinating and assisting with the daily inventory management and control for procedural supply areas. Using analytical tools to accurately capture spend and utilization data (Lawson, Epic, Excel) in support of inventory control and management.

Responsibilities

Essential Functions

• Provides supply management for OR/Specialty areas through maintaining, monitoring, adjusting, and supply replenishment of inventory areas, processing requisitions, tracking/expediting of orders, and assisting with new product requests and conversions.
• Processes consignment requisitions accurately and timely including contract verification. Effectively works with vendors on unauthorized supplies, documentation issues and/or revised pricing. Sees process through completion. 
• Assists with the research and implementation of opportunities to improve efficiencies and reduce cost. Evaluates and adjusts par levels for cost effectiveness. Manages expired and obsolete inventory.
• Regularly maintains and updates order guides/par areas, organizes storeroom/supply areas and updates labeling systems to ensure efficient ordering and inventory processes.
• Effectively works with corporate for item add/activations, contract issues, and Epic item integrity.
• Processes non-stock order requisitions accurately and timely. Follows up as needed; works effectively with purchasing. 
• Reviews procedural area schedule for future cases that may require special needs, such as implants, supplies, etc. 
• Drives approved conversions to completion and assists with coordinating new product trials and conversions. 
• Responsible for the coordination or collaboration in the tissue tracking system, as agreed upon by the individual facility, market or organization.
• Actively participates in meeting and/or exceeding departmental and individual goals. 
• Oversees recall notifications and takes action when required. Sends necessary information on any affected inventory to procurement to process returns, where applicable.
• Daily reviews of on-hand quantities, caseload schedule, and physician needs.
• Communicates with all levels of the procedural team to resolve supply issues, special needs, re-establish par levels or reconcile products on shelves or specialty carts.
• Serves as a liaison for Supply Chain, vendors and service line specialists, or Nursing Operations Manager to improve efficiency and customer service.
• Facilitates equivalent product substitutions with service line specialists, Nursing Operations Manager and Corporate Resource Analyst.
• Responsible for updating and maintaining Supply Chain’s process for reconciliation of borrowed/loaned product between departments or other facilities outside of the onsite procedural area.
• Responsible for the receipt and verification of all shipments ordered through the requisition process.
• Responsible for receiving, opening boxes and restocking supplies promptly upon delivery.
• Capable of performing all aspects of the Bill Only process.
• Builds and maintains relationships with customers to ensure needs are being met and responds to requests in a timely manner.
• Takes ownership of assignments; other duties as assigned or requested. Acting as the primary resource and support for the clinical colleagues in procedural/specialty areas.
• Actively updates and manages inventory and par levels for annual inventory.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state, and local standards.
• Maintains compliance with all Orlando Health policies and procedures. 
• Performs all other duties as assigned. Other Related Functions
• Participates in Corporate Surgical Supply Chain meetings, or other procedural related committees, and coordinates activities with other facilities, supports corporate standardization efforts. 
• Participates in continuing quality improvement strategies.
• Case picking and put away, when necessary.
• Responsible for updating preference cards, as needed.
• Participates in various committees, as needed.

Qualifications

Education/Training

High school diploma or GED equivalent

Warehouse organization and operational experience, desired.

Computer literacy to include MS Office (Word, Outlook, and Excel)

Licensure/Certification

Valid driver’s license

Experience

Six (6) years of related experience within an inventory management environment.

Familiarity with automated Supply Chain related systems.

An Associates degree can substitute for up to two (2) years of the required experience. A Bachelors degree can substitute for up to four (4) years of the required experience.