Summary
Location
Aurora
Type
full-time
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About this role
Description
ATMI Precast is a 35-year old design-build precast construction manufacturer supporting complex structural projects across multiple markets. Our accounting team plays a critical role in keeping projects moving by ensuring vendors, subcontractors, and suppliers are paid accurately and on time.
As an Accounts Payable Specialist, you will own the day-to-day AP function in a fast-paced construction environment. You will work closely with Project Management, Purchasing, and Operations to manage high-volume invoices, job-cost coding, and compliance requirements that are specific to construction and precast manufacturing.
If you are detail-driven, understand construction accounting, and are comfortable working in Sage, this role offers stability, ownership, and visibility across the organization.
Summary
The Accounts Payable Specialist is responsible for processing vendor and subcontractor invoices, maintaining accurate job cost coding, managing payment cycles, and ensuring compliance with construction-specific requirements such as lien waivers and purchase orders. This role requires prior experience in construction accounting, hands-on experience using Sage accounting software, and a strong understanding of Sage Accounts Payable system functionality, including three-way matching and system upgrades.
Responsibilities
- Process high-volume vendor and subcontractor invoices with accurate job, cost code, and phase coding
- Perform three-way matching in Sage Accounting: Purchase Order (PO), Vendor Invoice, and Receiving Report (or Goods Receipt)
- Match invoices to approved purchase orders, receiving documentation, and internal approvals
- Enter, manage, and maintain invoices within Sage Accounts Payable in a construction accounting environment
- Support or participate in Sage system upgrades, enhancements, or module implementations related to Accounts Payable
- Assist with installation, configuration, or testing of Sage Accounts Payable features in coordination with accounting leadership or external vendors
- Prepare and process weekly check runs and ACH payments
- Review and manage lien waivers, W-9s, and vendor compliance documentation
- Resolve invoice discrepancies by working directly with vendors, Project Managers, Purchasing, and internal teams
- Maintain organized AP files and documentation for audit and record-keeping purposes
- Reconcile vendor statements and follow up on outstanding issues
- Assist with month-end close activities related to accounts payable
- Support continuous improvement of AP processes, controls, and system workflows
- Communicate professionally with vendors and internal stakeholders
Requirements
- Accounts Payable experience in the construction industry
- Hands-on experience with Sage accounting software (Sage 100, Sage 300, or similar)
- Experience working with Sage Accounts Payable system upgrades, installations, or enhancements
- Strong understanding of three-way match processes within Sage (PO / Invoice / Receiving)
- Solid knowledge of construction job costing and cost codes
- Experience processing subcontractor invoices and construction-related documentation
- High attention to detail with strong organizational skills
- Ability to manage multiple priorities in a deadline-driven environment
- Strong communication skills and a collaborative mindset
Environment and Physical Requirements
- Primarily office-based with standard working hours
- Occasional overtime during billing cycles or reporting deadlines
Preferred Qualifications
- Experience in manufacturing or precast concrete environments
- Familiarity with lien waivers, retainage, and progress billing support
- Experience working closely with Project Management teams
- Exposure to audits or financial reporting support
Other facts
About ATMI PRECAST
Our projects always start with a promise. A promise to always return phone calls. To keep you informed down to the smallest detail. To do what we say we're going to do, when we say we're going to do it. It's what some call "the expected" things. Often forgotten in our industry but we know how invaluable they are. Those things give you the peace of mind you'll experience when working with us.
For over 30 years, we've been engineering, fabricating and installing precast buildings with a touch of something that sets us apart, yet many can't quite put their finger on. But we can. It's ease. When we work together, you can depend on us to take care of it - whatever "it" is. Most often, putting you at ease comes down to simply doing common tasks uncommonly well.
We take pride in the successful projects we've been part of over the last three decades. But we're most proud of the relationships we've formed. We live and work guided by our simple principles - honesty, integrity and transparency - while remembering the importance of the expected. We build more than structures. We build lasting partnerships.
Because our customers know for us it's not just about delivering a successful project. It's delivering "As promised".
What you'll do
- The Accounts Payable Specialist is responsible for processing vendor and subcontractor invoices, maintaining accurate job cost coding, and managing payment cycles. This role also ensures compliance with construction-specific requirements and resolves invoice discrepancies.
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