Senior Administrative Support Specialist

LOCATION: Hanscom AFB, MA

JOB STATUS: Full-time; salaried

CLEARANCE: MUST have an active US Secret clearance

Salary Range: Between $75,000 and $85,000 annually

Astrion has an upcoming opportunity for a Senior Administrative Support Specialist supporting the Airborne Warning and Control Systems (AWACS) Division, which is within the USAF Electronic Systems Directorate and located at Hanscom AFB, MA.

REQUIRED QUALIFICATIONS:

• Bachelor’s Degree in a related field and at least 10 or more years of experience in the respective technical/professional discipline being performed, five of which must be in the DoD.
• OR Fifteen (15) years of directly related experience with proper certifications.
• Must be a US citizen with an active US security clearance.

RESPONSIBILITIES:

• Ensures the leadership is kept informed of all issues of interest that relate to the mission of  the directorate  
• Monitors progress toward accomplishment of various taskings and initiatives.
• Provides support by supplying the information and background for the preparation of  program events  
• Drafts documents for the approval and signature of leadership  
• Disseminates program policy and specific initiative guidance for members of the  organization  
• Coordinates, documents, monitors, and supports a variety of meetings and conferences to  include, but not limited to, scheduling and set up of physical and virtual meetings and in  support office staff and external participates  
• Prepare background information and invite required meeting participants ensuring  documentation of the meetings are filed IAW organizational policy  
• Documentation may include but is not limited to attendance logs, minutes and/or action  items with corresponding action officers  
• Maintains scheduling documents and requirements for video and online conferencing set  up and execution, which may include but is not limited to the maintenance logs on the  equipment, the corresponding instructions on equipment set up, and meeting execution  
• Prepare correspondence, reports, papers and briefings IAW applicable policies and  templates  
• Maintain appointment calendars and conference room schedules  
• Answer telephones, forward messages, and provide responses to routine queries 
• Assist with coordination, consolidation, analysis, distribution and monitoring of action  items, suspense’s and responses  
• Provide inputs and recommendations regarding administrative and office management  processes and procedures  
• Assist with preparation of and updates to program office file management documents 
• Prepare agendas, reports and briefings for staff meetings  
• Assist Government with management of organization’s workflow  

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