Job Title: Front Desk Administrative Assistant - 10-12 week contract

Job Description

We are seeking a dedicated Front Desk Administrative Assistant for a short-term contract role. You will serve as the face of the company, greeting visitors, clients, and internal staff with professionalism and warmth. This role requires excellent communication skills and the ability to manage multiple tasks effectively.

Responsibilities

• Provide front desk backup including answering phones, greeting, and announcing visitors.
• Sort and distribute mail and packages.
• Support the Marketing Services Support team with tasks such as proofing, formatting, and finalizing reports.
• Scan documents, handle outgoing mailings, and print/bind reports and large plans for engineers.
• Organize giveaways for conferences/events and maintain the marketing closet.
• Update staff and project information in the internal system as needed.
• Communicate with internal partners, clients, and visitors in a professional and friendly manner.

Essential Skills

• Proficient in Microsoft Word, Excel, Adobe, and Outlook.
• Familiarity with or ability to quickly learn phones, printers, and shipping programs (UPS and USPS).
• Professional demeanor and attire for front desk duties.
• Excellent verbal and written communication skills.
• Ability to manage and prioritize multiple tasks effectively.

Work Environment

The position is located at the front desk and requires professional attire. The work schedule is Monday through Friday, from 8 AM to 5 PM. The contract is expected to conclude approximately on April 24th.

This is a Contract position based out of Indianapolis, IN.

The pay range for this position is $22.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Indianapolis,IN.

This position is anticipated to close on Jan 29, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.