Job Title: Administrative Assistant

Job Description

We are seeking a detail-oriented Administrative Assistant to join our dynamic team. This role involves supporting our client security team with a focus on customer-facing responsibilities and providing administrative support for a busy CVP. The position requires a professional who can manage complex schedules, coordinate travel, and handle various administrative tasks in a fast-paced environment.

Responsibilities

• Perform a variety of complex administrative functions for all levels of management, including external business partners.
• Manage schedules and coordinate travel arrangements.
• Process business expenses and coordinate meetings and events.
• Oversee department financial operations, personnel operations, and facility operations.
• Procure goods and services, including computer equipment, office supplies, and reference materials.
• Provide general office support and serve as the department/group contact.
• Complete special projects as assigned.

Essential Skills

• 3-4+ years of experience in complex Outlook calendar management.
• Strong written and oral communication skills for both internal and external customer interactions.
• Experience with travel coordination, expense management, and taking on special projects.
• Proficiency in Microsoft Office Suite, including Outlook.

Additional Skills & Qualifications

• Experience in customer service and maintaining a fast-paced and changing environment.
• Prior budgeting experience is helpful.
• Ability to thrive in a large and demanding office environment.

Work Environment

The role is primarily onsite, with four days a week required on campus. The office is a large, fast-paced setting, offering a great opportunity to partner closely with a growing admin team and gain additional administrative skills and experience. The standard work schedule is Monday to Friday, with a 40-hour workweek and potential for 5 hours of overtime, subject to approval. The supplier is expected to provide necessary equipment, including a laptop, headset, and mouse.

This is a Contract position based out of Redmond, WA.

The pay range for this position is $28.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Redmond,WA.

This position is anticipated to close on Jan 26, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.