Analyst, Software Contracts and Vendors

Do you want to be part of an inclusive team that works to develop innovative therapies for patients? Every day, we are driven to develop and deliver innovative and effective new medicines to patients and physicians.  If you want to be part of this exciting work, you belong to Astellas!

Astellas Pharma Inc. is a pharmaceutical company conducting business in more than 70 countries around the world. We are committed to turning innovative science into medical solutions that bring value and hope to patients and their families. Keeping our focus on addressing unmet medical needs and conducting our business with ethics and integrity enables us to improve the health of people throughout the world. For more information on Astellas, please visit our website at www.astellas.com.

This position is remote and is based in Bangalore, India.  At Astellas we recognize the importance of work/life balance, and we are proud to offer a hybrid working solution allowing time to connect with colleagues at the office with the flexibility to also work from home. We believe this will optimize the most productive work environment for all employees to succeed and deliver. Hybrid work from certain locations may be permitted in accordance with Astellas’ Responsible Flexibility Guidelines.

Purpose and Scope: 

As a member of the Digital Partnerships team, this role will be responsible for the negotiation, execution, management, and compliance of contracts related to IT services. This role will be responsible for ensuring that all contracts align with organizational goals and legal requirements while fostering strong relationships with internal stakeholders and external service providers.

Responsibilities and Accountabilities: 

• Contract Negotiation: Lead the negotiation of contracts for IT services, ensuring favorable terms and conditions that align with Astellas’ objectives. Partner with IS Business Stakeholders, Vendors, Legal, Procurement, and Compliance teams to reach consensus on contract terms, ensuring alignment with company policies and regulatory requirements.
• Contract Management: Oversee the entire contract lifecycle, from drafting and execution to renewal and termination, using enterprise tools such as ServiceNow, Ariba, and Aravo.
• Requirements Gathering: Work with DigitalX stakeholders to ensure requirements are adequately documented and shared with vendors.
• Vendor Relationship Management: Build and maintain strong relationships with vendors and service providers, addressing any issues or concerns that may arise.
• Escalations: Escalate issues and/or questions to more senior member of contracting team.
• Risk Assessment: Identify and assess risks associated with contracts and develop strategies to mitigate them.
• Collaboration: Work closely with cross-functional teams, including DigitalX, Procurement, and Legal, to ensure alignment on contract scope, terms, and service delivery.
• Performance Monitoring: Monitor vendor performance against contract terms and service level agreements (SLAs), ensuring compliance and addressing any discrepancies.
• Documentation and Reporting: Maintain accurate records of contracts and related documentation and provide regular reports to management on contract status and performance. Monitor contract timelines for renewals, amendments, and terminations.
• Procure-to-Pay Support: Support Procure-to-Pay processes, including Purchase Order creation/changes and resolution of accounting issues (e.g., funding limits, incorrect coding, etc.)
• Policy Development: Contribute to the development and implementation of policies and procedures related to contract management and vendor relationships.

Required Qualifications:

• Degree in Business Administration, Information Technology, Law, or a related field.
• 7+ years of experience negotiating, executing, and managing software and hardware contracts.
• 5+ years of experience managing relationships with vendors, with a strong understanding of vendor governance structure, processes, and best practices.
• Fluency in English (written/spoken)
• Strong negotiation skills
• Strong communication and interpersonal skills, with the ability to build relationships at all levels of the organization.
• Familiarity with relevant legal and regulatory requirements related to IT contracts.
• Proficiency in Microsoft Excel.
• Proficiency in contract management software and tools, including Ariba.

Preferred Qualifications: 

• Advanced Degree.
• Consulting Experience.
• Experience working in the Pharmaceutical or other highly regulated industry.
• Experience with Software Asset Management tools (e.g. ServiceNow SAM Pro, SNOW, etc.)
• Experience with ServiceNow, SAP, and data analytics tools. 

Working Environment 

At Astellas we recognize the importance of work/life balance, and we are proud to offer a hybrid working solution allowing time to connect with colleagues at the office with the flexibility to also work from home. We believe this will optimize the most productive work environment for all employees to succeed and deliver. Hybrid work from certain locations may be permitted in accordance with Astellas’ Responsible Flexibility

Astellas’ Global Capability Centres – Overview

Astellas’ Global Capability Centres (GCCs) are strategically located sites that give Astellas the ability to access talent across various functions in the value chain and to co-locate core capabilities that are currently dispersed. ​Our three GCCs are located in India, Poland and Mexico.​

​The GCCs will enhance our operational efficiency, resilience and innovation potential, enabling a timely response to changing business demands.​

​Our GCCs are an integral part of Astellas, guided by our shared values and behaviors, and are critical enablers of the company’s strategic priorities, sustainable growth, and commitment to turn innovative science into VALUE for patients.

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