About this role
Job description
Full time portfolio property manager needed for Residential Property Management company located in Schaumburg .
Must be a licensed community manager in the State of Illinois with a current Community Manager's License. Do not apply if you do not meet this criteria.
The portfolio manager’s responsibilities are, but are not limited to the following:
- Management of Condominium, Townhome and Homeowner’s Associations
- Prepare annual budgets including incorporating information from reserve studies
- Analyze, understand and implement items from the reserve studies
- Prepare requests for proposal from contractors
- Analyze and evaluate bids
- Negotiate Contracts
- Work directly with contractors to monitor quality of their work
- Perform property inspections for both maintenance and property appearance on a weekly basis. Take photos of violations to provide to assistant for drafting letters
- Review and understand insurance requirements
- Develop and implement policies and procedures
- Prepare management reports and updates
- Attend Board meetings and follow-up on items after a Board meeting in a timely fashion
- Oversee administrative work performed by assistant and perform administrative work as needed
- Maintain strong relationship with ownership
- Respond in a timely manner to both emails and phone calls received
- Correspond, communicate, address and resolve homeowner issues and concerns in a professional and efficient manner
- Review and be familiar with each Association’s Declaration’s, By-Laws and Rules and Regulations
- Be familiar with a wide range of building components between high-rise/mid-rise, condominium and townhome style buildings
- Review owner account history on a monthly basis and mark for late fees
- Turn over delinquent accounts to attorney for collections
- Review and sign off on maintenance work orders daily
- Review and sign off on conversion/closing packages and other related documents after they are prepared
- Update Association Board members on a weekly and bi-weekly basis via email
- On-Call for after hour emergencies
- Respect and follow the policies and procedures of our company, as well as, the property manager guidelines as set forth by our company
The ideal candidate will possess:
- Strong oral and written skills
- Good phone etiquette
- Able to work well in a fast-paced work environment
- Proficiency with Microsoft Office (Word, Excel & Outlook)
Our office is a team environment, each Portfolio Property Manager has an assistant assigned to them. We also have a customer service department for maintenance/work orders, an accounting department and a closing representative that takes care of sales, refinances and foreclosures.
We are seeking an individual who is self-motivated, with excellent people skills and organizational skills, with an outgoing personality and wishes to grow with our company. Competitive Salary, health insurance and 401k benefits are offered. If you feel you meet or exceed the qualifications listed herein we welcome you to contact us and apply for this position.
Other facts
About Associa
With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 45 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.
What you'll do
- The Community Association Manager is responsible for managing condominium, townhome, and homeowner associations, preparing budgets, and overseeing contractor work. They also handle property inspections, homeowner communications, and administrative tasks.
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