Administrative Assistant for Luxury Property
full-time•Miami
About this role
This position assumes responsibility for the receiving area and freight elevator; maintains area safety, orderliness and cleanliness; verifies licenses, insurances, and permits of all service providers and contractors through the management office; enforces parking regulations; enforces rules and regulations of the Association. Good communication and customer service skills.
- Ensures that the receiving area office is never left unattended/unlocked.
- Never permits the receiving area to be blocked.
- Schedules freight elevator for residents moving in and out advance adhering to Association Policy.
- Registers all delivers and packages (i.e. Fed Ex, UPS, DHL, registered mail).
- Reports all problems to the supervisor, including problems outside of scope of responsibility.
- Issues parking passes to all approved vehicles.
- Registers and distributes ID passes to all contractors.
- Monitors the coming and going of service contractors and building repair and maintenance contractors through logs.
- Completes required reports.
- Ensures all safety precautions are followed while performing work.
- Maintains a safe work area.
- Other duties as required.
Qualifications
- High school diploma or equivalency required.
- Experience/Knowledge with Receiving:
- Previous experienced preferred
- Strong customer service, communication and interpersonal skills required.
- Effective written and verbal communication skills.
- Multiple language fluency is desirable.
Other facts
Tech stack
Communication,Customer Service,Interpersonal Skills,Safety Precautions,Orderliness,Cleanliness,Problem Reporting,Log Monitoring,Package Registration,ID Distribution,Parking Regulation Enforcement,Freight Elevator Scheduling,License Verification,Insurance Verification,Permit Verification,Multiple Language Fluency
About Associa
With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 45 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.
Team size: 10,001+ employees
Website: https://www.associaonline.com
LinkedIn: Visit
Industry: Real Estate
Founding Year: 1979
What you'll do
- The Administrative Assistant is responsible for managing the receiving area and freight elevator, ensuring safety, orderliness, and cleanliness. They also handle the registration of deliveries, enforce parking regulations, and monitor contractors' activities.
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Frequently Asked Questions
What does a Administrative Assistant for Luxury Property do at Associa?
As a Administrative Assistant for Luxury Property at Associa, you will: the Administrative Assistant is responsible for managing the receiving area and freight elevator, ensuring safety, orderliness, and cleanliness. They also handle the registration of deliveries, enforce parking regulations, and monitor contractors' activities..
Why join Associa as a Administrative Assistant for Luxury Property?
Associa is a leading Real Estate company.
Is the Administrative Assistant for Luxury Property position at Associa remote?
The Administrative Assistant for Luxury Property position at Associa is based in Miami, Florida, United States. Contact the company through Clera for specific work arrangement details.
How do I apply for the Administrative Assistant for Luxury Property position at Associa?
You can apply for the Administrative Assistant for Luxury Property position at Associa directly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process. You can also learn more about Associa on their website.