Job Profile:

Administrative Operations Specialist 4

Job Family:

Administrative Operations

Time Type:

Full time

Max Pay – Depends on experience:

$100,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and seven (7) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Provides leadership and support in planning, managing, developing, and evaluating departmental strategy, initiatives and activities. 

Job Description:

The Project Manager will lead day-to-day planning, execution, and coordination of the Avery AI Nurse Assist Evaluation Initiative, a multi-year, multi-institution collaboration between the Edson College of Nursing and Health Innovation, ASU Health, and Drive Health. This role is responsible for operationalizing a complex regulatory, clinical, research, and technology program that integrates AI system evaluation, nursing education, simulation-based testing, human-in-the-loop clinical workflows, and sponsored research activities.

The Project Manager will serve as the central point of coordination across academic leadership, faculty SMEs, Drive Health technical teams, research staff, regulatory advisors, and clinical partners, ensuring scope discipline, timeline adherence, risk management, and documentation rigor throughout Phase I and subsequent phases.

Salary Range: $80,00 - $100,000 per year; DOE

Essential Duties:

Program & Project Execution

• Own the integrated project plan covering credentialing framework development, testing infrastructure, research execution, curriculum licensing, and regulatory preparation.

• Translate SOW objectives, scope, and assumptions into detailed workplans, milestones, dependencies, and resourcing models.

• Track progress against defined timelines, ensuring readiness for key deliverables.

Cross-Functional Coordination

• Coordinate work across ASU faculty, simulation teams, nurse educators, data specialists, research staff, and Drive Health technical contributors.

• Facilitate regular project governance meetings, working sessions, and executive updates.

• Manage alignment between clinical, technical, academic, and regulatory workstreams.

Risk, Compliance, and Quality Oversight

• Maintain a live risk register addressing regulatory, clinical safety, AI performance, and data privacy.

• Ensure project activities align with human-in-the-loop requirements, escalation protocols, auditability, and observability standards.

• Support IRB processes, consent workflows, and documentation required for sponsored research and video/audio-observed encounters.

Budget & Resource Management

• Manage the approved personnel and equipment budget, forecasting needs, and expense reconciliation.

• Coordinate onboarding and scheduling of project-funded roles (e.g., nurse educators, content experts, human factors researchers, standardized patients).

• Ensure efficient utilization of project management tools and infrastructure.

Documentation & Deliverables

• Oversee development and assembly of formal deliverables, including:

  • Credentialing curriculum maps

  • Testing and safety validation reports

  • Risk and compliance assessment packages

  • Sponsored research outputs

  • Final project report and recommendations

• Ensure version control, traceability, and review readiness for internal and external stakeholders.

Stakeholder Communication

• Act as the primary operational liaison between ASU and Drive Health.

• Prepare materials for faculty panels, advisory boards, and executive sponsors.

• Support coordination of external review and advisory input as required.

Other duties

• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts

• Regular review of completed tasks

• Use critical thinking to make decisions

• Deliver presentations to a variety of audiences

• Initiate confidential correspondence on behalf of the project

• Work both independently and within a complex structured team

• Use an ASU or personal vehicle to travel to different campuses

• Other duties as assigned

Desired Qualifications:

• Demonstrated experience managing complex, multi-stakeholder projects in healthcare, health technology,

  academic research, or regulated environments.

• Strong working knowledge of project management methodologies (e.g., work planning, risk management,

  dependency tracking, milestone-based delivery).

• Experience coordinating cross-functional teams that include clinical professionals, researchers, technologists,

  and academic leaders.

• Ability to manage documentation-heavy initiatives requiring auditability, version control, and compliance

  alignment.

• Ability to clearly communicate to perform essential functions, with the ability to translate complex technical

  or clinical concepts into clear project artifacts and executive updates.

• Experience in healthcare, clinical research, nursing education, simulation-based assessment, or AI-enabled

  health systems.

• Familiarity with regulatory concepts relevant to healthcare, clinical research, data privacy, and human subjects

  protections (e.g., IRB processes).

• Exposure to AI, digital health platforms, clinical decision support systems, or health informatic systems.

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting,

  keyboarding and manipulating a computer mouse.

• Required to stand for varying lengths of time and walk moderate distances to perform work.

• May be required to perform tasks in the field within and/or across University campuses.

• Hybrid work schedule.

• Position may involve shared offices/space.

• This position is full-time, and the incumbent must be available Monday - Friday, 8am-5pm.

• The primary work location is the Downtown Phoenix campus, but a presence on other campuses or at off-campus

  locations may be required.

Driving Requirement:

This position may require driving. Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.

Location:

Campus: Downtown Phoenix

Funding:

No Federal Funding

Instructions to Apply:

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$17822.htmld

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

Need help finding the right job?

We can recommend jobs specifically for you! Create a custom Job Alert by selecting criteria that suit your career interests.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.