Job Profile:

Administrative Support Assistant 2

Job Family:

Administrative Support

Time Type:

Full time

Max Pay – Depends on experience:

$52,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

High School Diploma and two-years (2) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Provides routine administrative support to a department or group of professionals in support of department goals.

Job Description:

The Front Office Coordinator is the primary administrative contact for the School of Molecular Sciences (SMS) and is responsible for managing daily front office operations, supervising student staff, coordinating office workflows, and supporting academic and administrative functions. This role requires strong organizational, customer service, and effective communication skills, along with the ability to be reliable, accountable, and proactive in maintaining a professional, welcoming, and efficient office environment.

This position is Full-time and 100% In-person

DAYS AND SCHEDULE: Monday – Friday 8 a.m.-5 p.m.

Position Salary Range:

$48,000 - $52,000 per year; DOE

Essential Duties:

Front Office & Customer Service

• Serve as the primary point of contact for students, faculty, staff, visitors, and external partners.
• Manage phone, email, and in-person inquiries; provide information, referrals, and problem resolution.
• Maintain reception and shared office spaces; ensure smooth daily workflow.
• Coordinate mail, deliveries, keys, room scheduling, and general office logistics.
• Support departmental events, seminars, and on-site activities.

Student Staff Supervision

• Recruit, onboard, train, schedule, and supervise front office student workers.
• Assign work, monitor performance, and provide feedback and coaching.
• Manage timekeeping, coverage, and task prioritization.

Academic, Administrative & Equipment Support

• Coordinate office resources to support faculty and leadership.
• Manage secure exam intake, copying, routing, and distribution.
• Process copy/print requests and prepare instructional materials.
• Maintain records, reports, and electronic filing systems.
• Operate and troubleshoot office equipment and grading machines.
• Assist with instructional logistics, lab equipment, regalia, and classroom materials.
• Distribute TA lab coats and instructional supplies.

Financial, Facilities & Compliance Support

• Process and track supply requests; order through Workday and maintain inventory.
• Track budgets, apply cost-effective purchasing, and reconcile ASU P-Card transactions.
• Process reimbursements with required documentation.
• Serve as the first point of contact for facilities, safety, and maintenance concerns.
• Coordinate with Facilities and safety partners; track and follow up on requests.
• Support leadership with confidential communications, reports, and presentation materials.
• Assist with special projects and cross-departmental initiatives.

Desired Qualifications:

• Possesses a positive, upbeat and helpful public forward facing attitude.

• Dependability, punctuality and the ability to be self-driven.

• Knowledge of office management principles, organizational practices, and procedures.

• Advanced knowledge and skills using WORD, EXCEL, and PowerPoint.

• Strong written and verbal communication skills using various communication mediums such as email,phone, Slack, Teams, and Zoom. Ability to coordinate multiple tasks, prioritize effectively, and work independently.

• Sound judgment, discretion, and professionalism in handling sensitive matters.

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds

Department Statement:

The School of Molecular Sciences is now:

• Ranked in the top 10 in annual number of graduating chemistry/biochemistry majors
• Ranked number 6 worldwide in high-impact publications in chemistry
• Among the top 25 U.S. Ph.D. institutions in chemical research spending

Our students are offered a wide range of research and learning experiences from the traditional areas through highly interdisciplinary and collaborative projects for which ASU is famous. Our faculty and students are tackling some of the most challenging molecular problems of today, combining theory, spectroscopy, structural analysis, synthesis, molecular biology and biogeochemistry to forge new fundamental understandings of the molecular world around us. Such understanding is applied to the design and construction of new nanostructures, drugs, and materials for energy conversion and sustainability.

Please visit our website at https://sms.asu.edu

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$17579.htmld

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

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Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

A fingerprint check is not required for this position.