Job Profile:

Accounting Assistant 3

Job Family:

Accounting

Time Type:

Full time

Max Pay – Depends on experience:

$60,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

High School Diploma and three years (3) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Assists with complex clerical work and financial transactions to ensure the accurate recording and reporting of financial transactions.

Job Description:

Position Salary Range:

$46,300 - $60,000, DOE

Essential Duties:

• Perform account reconciliations, including operational accounts and payroll, to ensure accurate accounting and use of funds according to budgetary guidelines; research and aid in resolving budget concerns.

• Prepare and summarize a variety of routine operational and status reports including financial performance of programs and personnel costs to provide trends for decision making by unit leadership.

• Assist in the preparation of yearly operational and special budgets, including preparing projections and quarterly forecasts.

• Review requests and authorizes supplies, services, equipment purchases, recruitments, and other expenditures within unit guidelines and in accordance with established policy and approved budgetary funds.

• Prepare, submit and/or approve journal vouchers to adjust/correct expenditures to conform to budget guidelines; initiate budget and payroll adjustments to ensure proper recording of transactions.

• May assist with scholarship administration, including the disbursement process and data entry in Foundation Workday and Peoplesoft.

• Helps oversee college-initiated program fees: request new fees, monitor existing fees, forecast revenue, audit student billing, and monitor/approve expenditures.

• Works closely with the leadership to monitor college-funded Teaching Assistantships and other graduate funding opportunities.

• Remain current regarding all policies, practices, methods, standards, regulations and requirements affecting the business and operational activities to ensure ongoing compliance; communicate information to staff, faculty, and student workers to ensure understanding and awareness; may participate in providing training for business processes.

• Provide backup for the Finance team duties including purchasing, accounts payable/receivable, electronic document management, account applications, and personnel actions.

• Perform other duties, as assigned.

Desired Qualifications:

• Bachelor's degree in a field appropriate to the area of assignment AND one (1) year of related experience; OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

• Knowledge of applicable federal, state and regulatory requirements, laws and standards.

• Knowledge of quality customer service standards, methods and practices.

• Knowledge of basic financial practices, regulations and standards.

• Skill in planning, analyzing and establishing priorities.

• Skill in establishing and maintaining effective working relationships.

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%).

• Infrequent bending, reaching, lifting, pushing and pulling up to 10 pounds (5%). Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.

• Ability to clearly communicate verbally, read, write, see and hear to perform essential functions.

• Regular use of standard office equipment including, but not limited to computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

Driving Requirement:

Driving is not required for this position.

Location:

Off-Campus: Phoenix

Funding:

No Federal Funding

Instructions to Apply:

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$17577.htmld

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

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Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.