About this role
Description
The Event Coordinator supports the planning and execution of Argano’s business events, including conferences, sales programs/roadshow, executive/partner engagements, and virtual events. This role is highly detail-oriented, operationally focused, and critical to delivering high-quality event experiences that align with Argano’s brand and business objectives.
Job Responsibilities
- Coordinate event logistics including registration, travel, lodging, catering, shipping, and on-site support
- Maintain detailed project plans, timelines, and checklists for assigned events
- Support agenda execution and run-of-show documentation
- Manage speaker logistics, communications, and prep materials
- Coordinate with vendors such as venues, AV, production, and catering partners
- Track contracts, Pos, invoices, and payments in partnership with AP and Finance
- Support sponsor and partner deliverables as needed
- Manage event tools (survey monkey, FedEx, spectra, Vista Print)
- Track attendee data, session attendance, and engagement metrics
- Maintain organized event documentation and file organization on drives
- Provide on-site execution support including registration, speaker support and logistics troubleshooting
- Support virtual event execution as needed
- Act as a key point of contact during events days for operational needs
- Collect and organize post-event data and feedback
- Support post-event reporting and recap materials
- Document learnings and process improvements
Required Qualifications
- 4+ years of experience coordinating events, meetings, or marketing programs
- Strong organizational skills and attention to detail
- Ability to manage multiple projects and deadlines simultaneously
- Excellent written and verbal communication skills
- Fluent in English
- Comfort working with cross-functional teams and external vendors.
Argano is the first of its kind: a digital consultancy totally immersed in high-performance operations. We steward enterprises through ever-evolving markets, empowering them with transformative strategies and technologies to exceed customer expectations, unlock commercial innovation, and drive optimal efficiency and growth.
Other facts
About Argano
Argano is the world’s first and largest digital services consultancy focused exclusively on enabling high performance across our clients’ business operations, at scale and around the globe. Forged from world-class specialist consultancies with decades of enterprise technology, data, cloud, AI and operations expertise, Argano supports the full transformation agenda through strategy, design, execution, and ongoing managed services. We modernize and optimize core functions across customer engagement and service, revenue management, finance and planning, supply chain, and workforce optimization. Our promise to clients is maximizing their growth, profitability, commercial agility and customer satisfaction, guaranteed.
What you'll do
- The Event Coordinator is responsible for coordinating event logistics and maintaining detailed project plans for various business events. They also provide on-site support and manage speaker logistics and vendor communications.
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