Executive Assistant

<p><strong>Who we are&nbsp;</strong></p> <p>Our name is inspired by Theodore Roosevelt’s ‘Citizenship in a Republic’ speech, which pays homage to the ‘(hu)man in the Arena’. To us, entering the Arena means committing oneself fully and accepting the risk of failure in the pursuit of an audacious, worthy cause.</p> <p>We’re a close-knit tribe of scientists and builders exploring the boundaries of how artificial intelligence can benefit humanity. If you share our passion for delving deep into real-world problems and solving them with fully autonomous AI, join us in the Arena.</p> <p><strong>What we do</strong></p> <p>Our collective future is being built in the physical world, but the builders of tomorrow’s technology can no longer rely on yesterday’s tools. At Arena, we’re building the world’s first AI industrial engineer designed to solve the most complex hardware and manufacturing challenges. Our product, Atlas, is built with an understanding of the behavior of physical systems, powered by a superior knowledge of core domains of physics. Paired with its ability to reason about multimodal industrial data, Atlas can test, debug, optimize, and repair physical systems and products in the real world. Arena is already trusted by some of the most advanced industrial companies in the world (AMD, Bausch &amp; Lomb), and we're rapidly already scaling into the defense, automotive, and aerospace industries, and we’re just getting started.</p> <p><strong>The Role</strong><strong><br></strong></p> <p>As an Executive Assistant at Arena, you'll be a force multiplier for the company, helping the leadership team move faster, stay focused, and execute on what matters most.&nbsp;You will support the leadership team with calendar management, travel orchestration, strategic meeting organization, and recruiting coordination for candidates. Working on fast timelines amid dynamic circumstances, you will ensure the team is always prioritizing the highest-value and most urgent work to drive outcomes across the organization.</p> <p><strong>How you will contribute</strong></p> <ul> <li><strong>Manage complex calendars </strong>- Own and optimize executive calendars across time zones with ruthless prioritization, and coordinate internal and external meetings.</li> <li><strong>Coordinate travel and logistics</strong> - Handle executive and candidate travel, managing logistics, and briefings with precision, solving problems before they're visible.</li> <li><strong>Partner with leadership on priorities</strong> - Work closely with the leadership team to prioritize time, focus, and energy across meetings, customers, internal stakeholders, and strategic initiatives.</li> </ul> <p><strong>You have</strong></p> <ul> <li>3+ years supporting senior executives in high-performance environments, preferably in enterprise or financial services</li> <li>Exceptional attention to detail - you catch errors, anticipate needs, and ensure nothing falls through the cracks</li> <li>Excellent verbal and written communication skills - you write polished emails, communicate clearly with stakeholders at all levels, and represent the team with professionalism</li> <li>A dynamic and proactive approach - you thrive in fast-paced environments, adapt quickly to shifting priorities, and take initiative without waiting to be asked</li> </ul> <p><strong>Benefits &amp; Perks Include:</strong></p> <ul> <li>100% of the monthly premium for Aetna medical insurance, plus vision and dental coverage</li> <li>401(k) Retirement Plan</li> <li>Unlimited PTO</li> <li>Lunch every day from local restaurants via Sharebite</li> <li>Relocation support provided</li> </ul> <p><em>The base salary range for this position is $75,000 - $115,000 yr. However, base pay offered may vary depending on job-related knowledge, skills, and experience. In addition to base salary, we also offer competitive equity and benefits packages.</em></p> <p>&nbsp;</p> <p><br><br></p>