Summary
Location
O’Fallon
Type
full-time
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About this role
The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.
Job Summary
This position plays a vital role in the smooth and efficient operation of the school office. This position provides administrative support to school leadership, maintains student and staff records, and serves as the first point of contact for students, parents, and visitors.
Job Responsibilities
- Front Office Duties:
- Greet and assist students, parents, and visitors in a professional and friendly manner
- Answer and route incoming calls and messages
- Maintain a neat and welcoming office environment
- Administrative Support:
- Provide clerical and administrative support to the principal and school staff
- Manage calendars, schedule appointments, and coordinate meetings
- Prepare and distribute correspondence, newsletters, and reports
- Student and Staff Records:
- Maintain accurate student attendance and enrollment records
- Process student registration, transfers, and withdrawals
- Assist with data entry into school management systems
- Communication:
- Serve as liaison between school staff, parents, and the community
- Disseminate important information regarding school events and schedules
- Handle confidential information with discretion
- Operational Support:
- Monitor and order office and classroom supplies
- Assist with preparation of school events, such as parent-teacher conferences and assemblies
Job Requirements
- High school diploma required; Bachelor’s Degree preferred
- Minimum of two years of administrative experience recommended; exceptional organization, initiative, and communication skills required
- Strong technology proficiency, including Microsoft Office, Google Suite, Skyward, and Finalsite (or ability to learn quickly)
- Ability to manage multiple priorities in a fast-paced school environment while maintaining accuracy and composure
The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.
Pre-Employment Screening
All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.
Other facts
About Archdiocese of St. Louis
As Catholics in the Archdiocese of St. Louis, in communion with the Bishop of Rome, we are called by our Lord Jesus Christ to be His Church and live His Gospel. With joy, we strive to fulfill our Baptismal calling by prayer and worship, teaching and sharing our faith, serving others, and fostering unity in diversity. Guided by the Holy Spirit, we commit ourselves to the responsible stewardship of all God's gifts.
What you'll do
- The Admin Assistant provides administrative support to school leadership and maintains student and staff records. They also serve as the first point of contact for students, parents, and visitors.
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