Duties and Responsibilities / KPI’s

Onboarding 

• Assist in the coordination of onboarding activities, including new hire orientation sessions and documentation. 
• Prepare onboarding materials, including welcome kits, forms, and policy handouts, for new employees. 
• Support in the scheduling of onboarding sessions and ensure meeting spaces and logistics are in place. 
• Help ensure all new hire documentation is completed, signed, and stored in employee files and the HRIS. 
• Coordinate with IT, Admin, and other departments for workstation set-up, ID cards, systems access, and uniforms. 
• Update onboarding checklists and follow up with departments to ensure timely completion of onboarding tasks. 
• Act as a contact point for new employees for basic onboarding-related inquiries.

Mobilization 

• Assist in the logistical coordination of employee mobilization, including travel and accommodation bookings. 
• Support the tracking and collection of pre-employment documents (e.g., medical reports, IDs, photos). 
• Communicate mobilization updates to relevant departments and track timelines for employee arrivals.
• Coordinate with transport, housing, and facilities teams to prepare for incoming employees. 
• Provide logistical support to expats during their arrival and onboarding process (e.g., airport pick-up, housing). 
• Assist in gathering and submitting required documentation for expat onboarding and mobilization needs.

Administrative Support 

• Maintain records and tracking tools related to onboarding and mobilization. 
• Ensure that all communication with new hires is professional, timely, and informative. 
• Prepare reports or summaries as required by the Senior Officer or HR Business Partners.

Employee Development 

• Participate in personal Training and Development to improve skills

Qualifications / Experience / Technical Knowledge

Minimum Qualifications: 

Qualifications: 

• Bachelor's degree in human resources, business administration, or a related field.

Experience:

• A minimum of 3 years’ professional work experience, within a HR role.

Technical Knowledge:

• Essential

- A proven track record of successful onboarding processes. 

- Strong knowledge of onboarding best practices, HR policies and procedures, and the Liberia Descent Work Act (DWA).

Desirable

- Prior experience in similar roles in Liberia

Core Competencies / Skills

• Strong organizational skills to manage and streamline the onboarding process efficiently. 
• Excellent communication and interpersonal skills in English to build rapport with new employees and establish a positive onboarding experience. 
• Attention to detail and organizational skills to coordinate and manage multiple onboarding processes simultaneously. 
• Adaptability and flexibility to accommodate the diverse needs and backgrounds of new employees. 
•  Proven ability to deliver results.
• Proficiency in MS Office Suite.

Personal Qualities / Behavioral Traits

• Be physically fit and able to pass a pre-employment medical examination. 
• Always identifies the priorities correctly and works in a self-directed manner. 
• Provide support without removing responsibility (to build ownership). 
• Assertive and able to express viewpoints clearly.

Working Conditions

• May require occasional work outside of normal business hours to accommodate time zone differences or to meet urgent deadlines.