Administrative Assistant
full-time•Cavite
About this role
About Appen
Appen is a leader in AI enablement for critical tasks such as model improvement, supervision, and evaluation. To do this we leverage our global crowd of over one million skilled contractors, speaking over 180 languages and dialects, representing 130 countries. In addition, we utilize the industry's most advanced AI-assisted data annotation platform to collect and label various types of data like images, text, speech, audio, and video.
Our data is crucial for building and continuously improving the world's most innovative artificial intelligence systems and Appen is already trusted by the world's largest technology companies. Now with the explosion of interest in generative AI, Appen is helping leaders in automotive, financial services, retail, healthcare, and governments the confidence to deploy world-class AI products.
At Appen, we are purpose driven. Our fundamental role in AI is to ensure all models are helpful, honest, and harmless, so we firmly believe in unlocking the power of AI to build a better world. We have a learn-it-all culture that values perspective, growth, and innovation. We are customer-obsessed, action-oriented, and celebrate winning together.
At Appen, we are committed to creating an inclusive and diverse workplace. We are an equal opportunity employer that does not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
\n- This role is essential in ensuring smooth office operations aligned with the standards of our global team. The successful candidate will be responsible for managing daily administrative tasks, coordinating office-related procedures, supporting internal teams (especially Customer Service), and liaising with external stakeholders and vendors.
- Oversee and manage daily office operations to maintain a well-functioning and efficient workplace
- Support office leasing activities, including lease renewal, expansion, and site selection
- Coordinate office renovations, layout modifications, and workspace planning
- Maintain inventory and place orders for office supplies, equipment, and furniture
- Facilitate office-related events, meetings, and internal celebrations
- Liaise with property management and vendors to ensure timely service and maintenance
- Maintain office safety and cleanliness and enforce security protocols (e.g., access card programming)
- Monitor and control office-related expenses within budget
- Assist with employee onboarding and offboarding processes
- Handle administrative support tasks such as document stamping, recordkeeping, and scheduling
- Revise local administrative policies in line with corporate guidelines
- Provide general support to visitors and external contacts
- Assist in internal and external audits when required
- Perform other administrative tasks as assigned
- Education: Bachelor’s degree (any field)
- Experience: Minimum of 3 years in administrative or office management roles, experience with office renovations or space management is an advantage
- Language Skills: Proficient in English (spoken and written), Verbal Mandarin communication skills are preferred but not required
- Technical Skills: Proficiency in Microsoft Office (Word, PowerPoint, Outlook)
- Other Skills: Strong organizational and multitasking abilities, high attention to detail and ability to work independently, discretion in handling confidential information, effective communication and coordination skills, and flexible, proactive, and solutions-oriented
- Location: Bacoor City, Cavite
Appen is the global leader in data for the AI Lifecycle with more than 25 years’ experience in data sourcing, annotation, and model evaluation. Through our expertise, platform, and global crowd, we enable organizations to launch the world’s most innovative artificial intelligence products with speed and at scale. Appen maintains the industry’s most advanced AI-assisted data annotation platform and boasts a global crowd of more than 1 million contributors worldwide, speaking more than 235 languages. Our products and services make Appen a trusted partner to leaders in technology, automotive, finance, retail, healthcare, and government. Appen has customers and offices globally.
What you'll do
- The Administrative Assistant will oversee daily office operations and support internal teams, particularly Customer Service. Responsibilities include managing office supplies, coordinating events, and liaising with vendors.
About Appen
Appen has been a leader in AI training data for over 25 years, providing high-quality, diverse datasets that power the world's leading AI models. Our end-to-end platform, deep expertise, and scalable human-in-the-loop services enable AI innovators to build and optimize cutting-edge models.
We specialize in creating bespoke, human-generated data to train, fine-tune, and evaluate AI models across multiple domains, including generative AI, large language models (LLMs), computer vision, speech recognition, and more. Our solutions support critical AI functions such as supervised fine-tuning, reinforcement learning with human feedback (RLHF), model evaluation, and bias mitigation.
Our advanced AI-assisted data annotation platform, combined with a global crowd of more than 1M contributors in over 200 countries, ensures the delivery of accurate and diverse datasets. Our commitment to quality, scalability, and ethical AI practices makes Appen a trusted partner for enterprises aiming to develop and deploy effective AI solutions.
At Appen, we foster a culture of innovation, collaboration, and excellence. We value curiosity, accountability, and a commitment to delivering the highest-quality AI solutions. We support work-life balance with flexible work arrangements and a dynamic, results-driven environment. Employees have access to competitive pay, comprehensive benefits, and opportunities for continuous learning and career growth.
Our team works closely with the world’s top technology companies and enterprises, tackling exciting challenges and shaping the future of artificial intelligence.
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Frequently Asked Questions
What does a Administrative Assistant do at Appen?
As a Administrative Assistant at Appen, you will: the Administrative Assistant will oversee daily office operations and support internal teams, particularly Customer Service. Responsibilities include managing office supplies, coordinating events, and liaising with vendors..
Is the Administrative Assistant position at Appen remote?
The Administrative Assistant position at Appen is based in Cavite, Philippines. Contact the company through Clera for specific work arrangement details.
How do I apply for the Administrative Assistant position at Appen?
You can apply for the Administrative Assistant position at Appendirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.