About this role
Objective:
Responsible for overseeing all aspects of vehicle management including maintenance, scheduling, documentation, and driver coordination to ensure efficient fleet performance. This role ensures vehicles are safe, compliant, and available to meet operational demands through proactive planning and timely follow-ups. Works closely with internal teams, external service providers, and drivers to maintain smooth workflow, reduce downtime, and optimize fleet resources.
Key Responsibilities
Fleet Operations Management
- Coordinate with departments to understand transport requirements, plan vehicle availability, and ensure timely movement of goods or personnel.
- Monitor vehicle usage patterns, fuel consumption, and operational routes to improve cost efficiency and reduce unnecessary mileage.
Maintenance & Safety Compliance
- Schedule regular preventive maintenance and annual inspections, ensuring all vehicles meet safety, legal, and operational standards at all times.
- Maintain close coordination with workshops and service centers for repairs, follow up on job completion, and minimize vehicle downtime through effective planning.
- Track and review safety-related incidents, breakdowns, or repair trends and recommend corrective measures to improve overall fleet reliability.
Documentation, Reporting & Record Management
- Maintain accurate documentation including registration, insurance, renewal dates, service history, fuel logs, and driver records, ensuring timely updates and compliance.
- Prepare regular reports on fleet performance such as maintenance costs, utilization rates, fuel expenses, and operational issues for management review.
- Ensure all compliance documents are readily available for audits, renewals, and regulatory inspections, maintaining organized and systematic filing.
Vendor, Driver & Stakeholder Coordination
- Liaise with external vendors for repairs, rentals, insurance, and maintenance contracts, ensuring cost-effective and quality service delivery.
- Supervise drivers, monitor their schedules, ensure adherence to company policies, and support their training or performance improvements when required.
- Work closely with administration, operations, and logistics teams to resolve fleet-related issues promptly and maintain strong communication across departments.
Desired Experience:
- Bachelor’s degree in Business Administration, Logistics, Supply Chain, or a related field.
- Minimum 2 years of experience required
- Strong understanding of fleet operations, vehicle maintenance processes, and compliance requirements.
- Good computer skills including MS Office and fleet management systems.
- Strong coordination capability with excellent follow-through and organizational skills.
- Effective communication and interpersonal skills with a professional, friendly approach.
- Ability to multitask, manage pressure, and handle time-sensitive operational requirements.
- Strong analytical skills with attention to detail and accuracy in documentation.
- Minimum 2 years of experience required
Other facts
About Apparel Group
Founded in 2012, R&B today is the fastest growing value fashion retailer in the GCC & India, offering latest fashion at affordable prices.
R&B currently has over 135 stores across the Middle East and India along with online shopping platform (www.randbfashion.com) for customer convenience in key markets. With the single aim of addressing the fashion needs of every individual customer in the family, offering them good quality at amazing value. R&B retails its own label of apparel for men, women and children along with footwear, accessories, cosmetics and household products.
R&B strives to bring the most dynamic offering of value fashion and merchandise, designed in-house and manufactured to stringent quality standards. While the fashion collection reflects the latest international trends, R&B ethos is in offering its customers a great variety to choose from.
The merchandise at R&B is regularly updated to ensure that it always delights customers with a fresh and new offering adding vibrancy to the store.
R&B is a part of the Apparel Group, the leading retail & hospitality conglomerate in the GCC & India. R&B is also part of the Apparel Group leading customer loyalty program in the region “Club Apparel” offering its members exclusive rewards & value upon shopping at participating group outlets.
What you'll do
- The Fleet Coordinator is responsible for overseeing vehicle management, including maintenance, scheduling, and driver coordination to ensure efficient fleet performance. This role involves monitoring vehicle usage, ensuring compliance with safety standards, and maintaining documentation for audits and inspections.
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