Civil Contract Administrator

About Us
Aplin Martin is a full-service Civil Engineering, Architecture, Planning, Environmental and Survey company, celebrating over 56 years of success in making sustainable communities a reality across Canada. Over the five decades, the Aplin Martin family has grown into a multi-disciplinary firm of 350+ talented and dedicated professionals delivering innovative and practical design solutions, approval strategies, and project management services to our clients in BC, AB, and ON. We are dedicated to nurturing our employees’ growth and development and providing a supportive environment with a strong emphasis on mentorship and professional development that ensures a rewarding career within our organization.

Position Overview: 
As a Contract Administrator your primary obligations will be to direct activities related to contract and construction administration including field reviews, change orders, payment processing, ensuring compliance with applicable standards and regulations, and coordinating with third party utility agencies, municipal staff, and contractor senior staff. Internally, you will be required to liaise with multiple Project Managers, Design staff, and Inspectors on a variety of projects. 

 

Duties and Responsibilities: 

• Coordinate effectively with Project Managers, Engineers, Designers, Inspectors, and other staff as required. 
• Assist the Project Team with preparation of project budgets related to Construction Services. 
• Accumulate, evaluate and present feedback information related to errors and omissions in construction documents and troubleshoots minor construction issues. 
• Present information related to major construction issues to Project Manager / Engineer-of-Record. 
• Maintain regular communication with Project Managers and Clients regarding project status, site issues and project quality, and resolve issues as required. 
• Participate in project status meetings. 
• Conduct on-site observations, prepare reports, conduct meetings, and make document interpretations to resolve construction administration issues in a timely manner. 
• Coordinate with Project Team to ensure project completion in compliance with contract documents and applicable regulatory requirements. 
• Cooperate with and assist Project Managers with Client relations related to construction and contract administration. 
• Provide timely responses to all parties as needed to ensure completion of the works. 
• Evaluate Contractor performance to ensure project deliverables and quality standards are achieved. 
• Conduct or participate in pre-construction meetings. 
• Review shop drawings, manuals, guarantees, bonds and other project and post-construction submittals for approval and dispositions. 
• Assemble and verify construction contract change order information for approval by Project Manager and Owner. 
• Review and process contractor payment requests for preparation of Certificate of Payment. 
• Prepare letters of reduction of municipal securities. 
• Maintain favourable working relations with Municipal, Client and Contractor representatives. 
• Any other duties, as assigned. 

Skills and Qualifications: 

• Minimum 3 years of experience within the civil engineering field barring special exemption. 
• Registered as either an AScT, C.E.T., C.Tech., P.Tech., P.L.Eng., or a P.Eng. within the Province of work (or approved equivalent). 
• Valid Driver’s License. This position requires use of personal vehicle in good working order to be used occasionally for business use, for which there is reimbursement; 
• Excellent interpersonal and communication skills. 
• Professional and positive attitude. 
• Creative problem solving skills. 
• Ability to work simultaneously on several different projects and with multiple internal Project Team members. 
• Ability to manage time effectively and meet deadline commitments. 
• Knowledgeable in tender preparation and construction administration. 
• Knowledgeable in applicable local municipal construction standards and specifications. 
• Computer skills including Word, Excel, PDF markup tools, and standard Windows applications. 
• Familiarity with sewer, water main, and road construction materials, methods and construction processes. 
• Experience in project planning, risk management, cost management, schedule management and preparation/administration of contract documents and specifications is a significant asset. 

Benefits & Rewards

• Comprehensive health benefits package that includes medical, dental, vision, an employee assistance program, life insurance, AD&D and LTD
• Education assistance program
• Monthly health & fitness allowance
• Group RRSP program & employer matching
• Flexible working arrangements
• Equal opportunities for career growth and advancement within the organization
• Fun social, team building events and professional development activities
• A Culture that supports learning, collaboration, and work-life balance
   

Aplin Martin is committed to fostering a supportive, diverse, and inclusive work environment where all employees feel valued, respected, and empowered to bring their authentic selves to work. We actively encourage applications from candidates of all backgrounds and identities. If you have any questions about accessibility or require any assistance during the hiring process, please reach out at [email protected].

Aplin Martin is an equal opportunity employer and welcomes applications from candidates of all backgrounds. We thank all applicants for their interest, but only those selected for an interview will be contacted.