The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

The Oversight Manager position represents a managerial role within the business, focused on Due Diligence / Oversight function of Depositary and supporting the Depositary team to meet all the service requirements of our clients.

Employed in Luxembourg as a Manager, reporting to the Senior Vice President and Depositary Director in Luxembourg. In performing the role, you will work with other members of the Depositary team.

Key responsibilities

• Perform initial and ongoing due diligence on AIFMs, Central Administrators, Transfer Agents, and other delegates

• Review and assess due diligence questionnaires, ISAE 3402 reports, and supporting documentation

• Perform sample testing on associated funds to assess control procedures in practice

• Conduct onsite visits and prepare reports on findings

• Assess risk on counterparties by completing risk scorecards

• Maintain and update due diligence calendar trackers, dashboards and templates

• Prepare due diligence reports on counterparties

• Update and enhance the third-party oversight procedures and controls in accordance with the regulatory requirements

• Perform oversight duties in accordance with the AIFMD, by monitoring compliance with AIFMD, CSSF regulations, and internal policies

• Oversee NAV calculation, income checks, investment restrictions, ownership verification and cash flow monitoring

• Enhance, monitor and perform KPIs on support team location. Produce weekly minutes and monthly reports to relevant committee

• Ensure proper documentation and audit trail for all due diligence and oversight activities.

• Support regulatory reporting and respond to CSSF queries

• Support the Luxembourg Depositary team in providing depositary deliverables as defined in the AIFMD

• Depositary client liaison, working closely with the Depositary team on the client relationship management, to ensure that emerging issues are identified and resolved in a proactive manner, to enhance client service delivery and to ensure a seamless and coordinated service delivery by Apex Group

• Establish effective communication with clients, AIFMs, the Fund Administrators as necessary third-party agents and professional advisers to support the depositary work being performed;

• Train and assist Depositary members in performing all the AIFMD Depositary related tasks

• Protect, enhance and respect the reputation of Apex in all internal and external dealings

• Ensure that the confidentiality of depositary customers is protected as appropriate at all times

• Ensure that the integrity of structures to which depositary services are provided are protected at all times

• Responsible for monitoring, managing and reporting to the Depositary Senior Vice President and Director, any potential conflicts of interest

• Any other duties in the scope of the role

• that the company requires

Skills / experience

• Economic or Legal background (Master’s degree)

• Strong understanding of the role of a Depositary under Luxembourg regulatory framework, AIFMD and PDAOFI requirements

• Familiarity with alternative asset classes (Private Equity, Real Estate, Debt, Fund of Funds) and derivatives / OTC

• Excellent communication and organisation skills; the ability to plan and organise yourself to meet all Depositary deadlines, and to always be objective and independent

• Strong analytical skills, detail oriented and affinity with figures

• Critical thinking, string communication skills & well organised

• A determination to ensure that structures are thoroughly understood, and risks identified and consistently monitored

• Ability to adapt to fluctuating workloads and the analytical demands of the role

• Previous audit experience would be an asset value

• Minimum 3/4 years of experience in the Due Diligence / Oversight function of Depositary required

• Fluent in English; French or German is an asset

In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.