Executive Assistant

Are you a highly experienced Executive Assistant with the ability to quickly understand a team's priorities and dynamics?

Are you able to organise meetings with multiple attendees and across multiple time zones on a regular basis? 

If so, then we'd love to hear from you!  

This is a hybrid role with the flexibility to work both virtually and from our London office. 

Aon is in the business of better decisions 

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. 

As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed. 

What the day will look like

Supporting a busy, dynamic Executive who are regularly travelling and networking on a global basis your wide and varied role will include:

• Advanced calendar, inbox, and expense management, leveraging digital tools and platforms for maximum efficiency.
• Coordination of global travel and office management, utilising HR and financial systems.
• Preparation and review of documents and presentations, ensuring clarity, consistency, and adherence to brand standards.
• Internal communications support and event planning, including minute taking and process improvement.
• Data management, applying best practices for data integrity, privacy, and security.
• Supporting Executives with absence and holiday cover as required.

How this opportunity is different

This is a phenomenal opportunity to join the team and play an important role as it grows and evolves. You'll be working alongside some highly charismatic, influential and respected colleagues and will undoubtedly take great pride in the work and positive impact they're having with our clients. 

Skills and experience that will lead to success

• Mastery of business administration: calendar management, expense management, inbox management, office management, travel planning, and document creation.
• Proficiency in digital tools and technologies, including AI literacy and HR information systems.
• Expertise in operations: financial systems, IT systems, process and change management, and compliance management.
• Advanced data management and documentation skills, including document review, proofreading, and minute taking.
• Project execution and delivery, with strong planning and organisational abilities.

Behavioural Skills:

• Collaboration and relationship-building: cross-functional collaboration, stakeholder management, negotiation, and relationship management.
• Communication: interpersonal communication, active listening, and discretion.
• Future readiness: agility, curiosity and innovation, growth mindset, and resilience.
• Execution excellence: accountability, attention to detail, reliability, and initiative.
• Judgement and decision-making: critical thinking, problem solving, problem anticipation, results-orientation, and manages expectations.
• Inclusivity: inclusion and diversity mindset, mentorship, and cross-cultural awareness.

How we support our colleagues

In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law. Please contact us to request an accommodation on [email protected]

Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

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