APAC Wellbeing Project Coordinator

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

What the day will look like

Client Logistics & Scheduling

• Coordinate end‑to‑end logistics for wellbeing programmes, including workshops, coaching sessions, health fairs, demos, and onsite or virtual events.
• Manage scheduling with clients, facilitators, speakers, and internal stakeholders.
• Ensure all materials, platforms, and event requirements are prepared in advance.
• Support client communications, pre‑event preparation and post‑event action items

Proposal & SOW Support

• Format, proofread, and quality‑check proposals and Statements of Work (SOWs).
• Maintain version control and a repository of proposals, SOWs, POs, invoices, and signed documents.
• Track SOW approval status, payment status, revenue allocation, timelines, and contract dependencies.

Vendor Coordination & Reporting

• Liaise with wellbeing vendors, coaches, and facilitators to confirm availability and programme requirements.
• Coordinate vendor scheduling, documentation collection, and reporting requirements.
• Collect event data, attendance, and programme outputs for reporting.
• Work with the Partnerships team to ensure timely submission of vendor invoices and support with reconciliation.

Revenue & Activity Tracking

• Maintain trackers for revenue, utilization, activity volume, and programme delivery status across APAC.
• Provide operational data to support budgeting, forecasting, and pipeline management.
• Partner with Wellbeing and Partnerships teams to reconcile invoicing and programme completion.

Post‑Delivery Client Follow‑ups

• Conduct post‑programme follow‑up with clients to gather feedback and confirm next steps.
• Coordinate NPS surveys, feedback forms, event reports, and post‑event deliverables.
• Ensure all project closure requirements (reports, summaries, invoicing) are completed accurately.

How this opportunity is different

We are looking for a dedicated individual to join us as an APAC Wellbeing Project Coordinator, based in the Philippines and operating as part of Aon’s regional Wellbeing team. This role offers a genuine opportunity to develop your project management and coordination capabilities while contributing to meaningful wellbeing initiatives across multiple APAC markets.

You will support a diverse portfolio of clients and projects, playing a vital role in enabling organisations to enhance employee wellbeing and shape healthier, more resilient workplaces. The work is varied, hands‑on, and fast‑paced — spanning programme logistics, scheduling, vendor coordination, operational tracking, and client follow‑up across the region.

As part of a highly collaborative and professional regional team, you will gain exposure to multi‑country delivery, cross‑functional stakeholders, and a wide range of wellbeing solutions. Aon is a global organisation that prioritises career development and provides opportunities to grow, learn, and build a long‑term path within the firm.

Join us and be part of a team that is helping clients across APAC achieve better outcomes for their people — and reap the rewards of meaningful, purpose‑driven work.

Skills and experience that will lead to success

• Experience in coordination, project support, event management, or operations (ideally 5+ years).
• Strong organizational and time‑management skills; able to manage multiple APAC‑wide projects simultaneously.
• Excellent written and verbal communication skills.
• Comfortable working with regional teams, multiple time zones, and diverse stakeholders.
• High proficiency in Microsoft Excel, Word, PowerPoint, and project‑tracking tools.
• Detail‑oriented with strong follow‑through and ability to work independently.
• Experience in wellbeing, HR, learning and development, healthcare, or consulting environments.
• Familiarity with vendor coordination and client‑facing support.
• Background in shared services or professional services environments.

How we support our colleagues

In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognize that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status.

We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email [email protected]