Accounts Payable Specialist - DoW SkillBridge Program (Current Service Members)

What is SkillBridge?

The DoW SkillBridge program is an opportunity for service members to gain valuable civilian work experience through specific industry training, apprenticeships, or internships during the last 180 days of service. DoW SkillBridge connects transitioning service members with industry partners in real-world job experiences.

Service members participating in DoW SkillBridge programs continue receiving their military compensation and benefits, while industry partners provide the civilian training and work experience. Salary Range after SkillBridge Program: $65k-$75k

The Accounts Payable Specialist is responsible for managing full-cycle accounts payable activities, including invoice processing, vendor payments, job cost coding, and compliance support for federal construction projects. This role requires strong attention to detail, excellent organizational skills, and the ability to work in a fast-paced environment with multiple ongoing projects.

Key Responsibilities

Accounts Payable & Invoice Management

• Process, review, and verify vendor invoices, subcontractor billings, POs, and payment applications.
• Ensure proper job cost coding, retention calculations, and alignment with project budgets contract terms.
• Match invoices to purchase orders, delivery tickets, and subcontract agreements.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Prepare weekly and monthly check runs, ACH payments, and credit card reconciliation.

Project & Compliance Support

• Assist Project Managers with invoice tracking, cost-to-complete data, and financial reporting.
• Ensure compliance with federal contracting requirements, including certified payroll and documentation related to FAR/DFARS where applicable.
• Maintain accurate and organized electronic and physical financial records.

Vendor & Subcontractor Relations

• Communicate with vendors and subcontractors to resolve billing issues, request missing documentation, and confirm payment schedules.
• Ensure subcontractors provide required compliance documents (W-9s, COIs, lien waivers, etc.) before payment release.

Internal Coordination

• Collaborate with the accounting team to support month-end closing, accruals, and reconciliation activities.
• Maintain AP aging reports and provide updates to management on cash flow needs.
• Support financial audits with accurate documentation and record retrieval.

Qualifications

Required

• 2+ years of experience in Accounts Payable or bookkeeping (construction industry preferred).
• Strong understanding of invoicing, purchase orders, and job cost coding.
• Experience with accounting software (e.g., QuickBooks, Sage, Procore Financials, or similar).
• Excellent attention to detail and accuracy with numbers.
• Strong communication and problem-solving skills.
• Ability to manage deadlines and prioritize effectively in a multi-project environment.

Preferred

• Experience with federal contracting documentation or compliance processes.
• Familiarity with lien waivers, certified payroll, and progress billing.
• Knowledge of construction terminology and workflow.