Development Coordinator

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

We’re hiring a Development Coordinator in Austin, TX.

The responsibilities of this role include senior-level support to the Executive Director of Austin, office-wide financial management, volunteer recruitment and management, and backup support to the event manager as needed.

This is an office-based position with a hybrid schedule. The office is in Austin, TX.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.

Responsibilities

• Manage all finances for the Austin office, including handling all accounts receivable and accounts payable tasks, such as processing cash/check payments, sponsorship agreements, and vendor invoices. Assist directors in collecting any unpaid funds pledged by donors.
• Lead check-in and checkout procedures in-person at local events, including training of volunteers, processing all financial transactions, and handling cash.
• Compose and send donor acknowledgments.
• Recruit, train, and manage volunteers, including event volunteers.
• Provide administrative support to the Executive Director.
• Coordinate Board and key monthly committee meetings and maintain board contact information and communication between the board and the Executive Director.
• Work with the Executive Director to ensure timely stewardship and follow-up needs are met for key donors, board members, and committee members.
• Maintain an orderly filing system for correspondence and other documents.
• Maintain accurate information relevant to internal meetings, committee meetings, and events.
• Schedule and coordinate activities such as meetings, travel, conferences, and department activities for all members of the department.
• Help directors with miscellaneous administrative or clerical needs, such as compiling reports and presentations for strategy meetings, reserving travel, etc.
• Oversee mail opening procedures, ensuring to follow organizational policies.

Qualifications

• High school diploma or equivalent required.
• At least 3 years of experience in a similar administrative or coordinator role.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. These skills are subject to testing.
• Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components, or requesting additional assistance may be required before lifting and/or moving.
• Ability to travel to local events; requires access to reliable transportation

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs.
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.This position not a match with your skills?  Click here to see other opportunities.

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities