Key Responsibilities

• Manage the Director’s calendar and ensure availability for key meetings and priorities;
• Receive, screen, and direct incoming calls, emails, and mail;
• Greet and accompany visitors, guests, and new team members;
• Prepare meeting agendas, minutes, presentations, reports, and correspondence;
• Coordinate meeting logistics and track related expenses;
• Arrange and follow up on business travel plans;
• Maintain project and administrative files, including confidential data;
• Monitor and replenish office supplies for the Director and team;
• Approve standard requests within delegated authority;
• Support onboarding/offboarding and department-wide logistics;
• Assist with hiring coordination and interview scheduling;
• Handle specific projects and tasks related to the Director’s activities;
• Help track departmental KPIs and support budget/invoice processes.

About the ideal candidate:

• Bachelor’s degree in Business Administration, Communications, or a related field preferred;
• Experience as Personal / Department Assistant in a multinational firm dealing with international travel arrangements;
• Fluency in English, other languages a plus;
• Independence: someone capable of resolving questions and problems, independently, and on the go. Ability to pursue answers with intelligence, energy and determination;
• Ability to understand and resolve travel related complexities independently, such as health requirements, visa requirements, etc.
• Self-order, organizational skills, attention to detail (to facilitate managing multiple requests and changes that happen frequently);
• Ability to network and seek support and engage with other assistants;
• Dedication and team spirit.

What we can offer you:

• 💰 A complete rewards offer - Amadeus provides attractive remuneration packages, covering all essential components of a competitive reward offer, including bonus, equity, pension plan, travel, life and healthcare insurance, as well as lunch and transport allowance and other benefits.
• 🌎 A truly global DNA - Everything at Amadeus is global, from our people to our business, which translates into our footprint, processes, and culture.
• 🎓 Great opportunities to learn - Learning happens all the time and in many ways at Amadeus, through on-the-job training, formal learning activities, and day-to-day interactions with colleagues.
• 🤗 A caring environment - Amadeus fosters a caring environment, nurturing both a fulfilling career and personal and family life. We care about our employees and strive to provide a supportive work environment.
• 🌟 A flexible working model - We want our employees to do their best work, wherever and however it works best for them.
• 🌈 A diverse and inclusive community - We are committed to leveraging our uniquely diverse population to drive innovation, creativity, and collaboration across our organization.
• 📈 A Reliable Company - Trust and reliability are fundamental values that drive our actions and shape long-lasting relationships with our customers, partners, and employees.
• 🎯 A critical mission and purpose - At Amadeus, you will be powering the future of travel and pursuing a critical mission and extraordinary purpose.

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