Summary
Location
Oakville
Type
full-time
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About this role
Job Overview
We’re hiring an Operations Coordinator to act as the central hub of daily operations. This in-office, full-time role ensures installation crews are prepared each morning, inventory is accurate, and Sales and Marketing teams have the operational support they need to succeed.
Mission
Keep the business running smoothly by coordinating operations, inventory, sales support, and marketing execution. Your success is measured by prepared crews, accurate inventory, timely client communication, and responsive internal support.
What You’ll Do
Operations & Logistics
Assist with shipping, receiving, inventory tracking, and daily crew material staging
Work closely with the Project Manager and Purchasing/Logistics Coordinator to ensure timely project updates
Coordinate logistics to support smooth job execution and client communication
Sales Support
Support the sales team with product research, pricing, and quote preparation
Create basic CAD layouts for sales proposals
Handle inbound client inquiries and small-value orders
Maintain CRM updates for client activity and sales tracking
Marketing Coordination
Capture job site photos and videos and edit for website and social media use
Draft blog posts and project descriptions in a natural, customer-friendly tone
Coordinate tasks and deliverables with external marketing agencies
Use AI tools to assist with marketing content and execution
Key Responsibilities
Inventory & Logistics Operations
Manage shipping, receiving, and inventory tracking
Stage all materials daily so crews are fully prepared each morning
Small Order Management
Independently manage client inquiries and process small orders without active sales involvement
Technical Support
Create basic CAD drawings for courts, concrete layouts, and gym floors
Assist with product research and alternative solution development
Marketing & Content Execution
Edit job site photos and videos
Draft blog content and coordinate marketing deliverables
Accounting & Administration
Support accounts receivable, data entry, and basic reporting
Communicate with clients regarding past-due invoices when needed
Cross-Department Coordination
Work closely with Sales, Project Management, and Purchasing to maintain workflow efficiency
Key Skills
Operations & General
Inventory control, shipping, and receiving
Strong multitasking and coordination across departments
Clear, professional written and verbal communication
Proficiency with Microsoft Office and Google Workspace (Sheets/Excel for tracking and pricing)
Comfortable with collections communication regarding unpaid invoices
Sales Support & Technical
Inside sales and order handling
Basic estimating and preliminary quote preparation
Creation of simple 2D CAD layouts
CRM data management and client follow-up
Marketing & Creative
Photo and video capture and editing
Blog and content writing
Coordination with external marketing agencies
Comfortable using AI tools to support content creation
Key Attributes
Adaptable and comfortable switching between tasks
Detail-oriented with numbers, specs, and documentation
Proactive and solution-focused
Organized and deadline-driven
Tech-savvy and quick to learn new software
Customer-focused and service-minded
Accountable and ownership-driven
Success Vitals
Key Goals
Maintain 99% inventory accuracy
Stage all crew materials by 5:00 PM the day before
Respond to small client inquiries within 1 business day
Complete CAD layouts and preliminary quotes within 48 hours
Draft 2 blog posts per month and update website photos weekly
First 90 Days
Master inventory systems and daily crew staging routines
Learn internal software platforms (CRM, project management, shared drives)
Independently create basic quotes and CAD layouts
Establish a consistent rhythm for marketing content and website updates
Benefits
Paid time off (PTO) and company holidays
Full benefits package
Stable, full-time in-office role
Opportunities for professional growth and expanded responsibility
Supportive, collaborative team environment
G414
Other facts
About AlphaHire
At AlphaHire, we are revolutionizing healthcare recruitment through innovation and dedication to excellence. As a leader in the industry, we specialize in connecting top-tier healthcare professionals with organizations that need their expertise. Our mission is simple yet powerful: to elevate the healthcare industry by providing unmatched recruitment services powered by cutting-edge AI technology and a candidate-centric approach.
Our AI-driven recruitment process allows us to deliver faster, more accurate matches, reducing time-to-hire while ensuring the best fit for both candidates and employers. By integrating advanced algorithms and predictive analytics, we streamline the recruitment journey, enhancing the experience for healthcare professionals and organizations alike.
With a vision to become the most trusted and innovative healthcare recruitment firm in the U.S., we focus on creating long-term success for both clients and candidates. Our values—integrity, innovation, client-centricity, and excellence—guide everything we do. Whether it’s sourcing talent for hospitals, private practices, or telemedicine providers, we are committed to building a healthier future, one placement at a time.
Join us in shaping the future of healthcare recruitment.
What you'll do
- The Operations Coordinator will manage daily operations, including logistics, inventory tracking, and sales support. They will also coordinate marketing efforts and assist with technical support.
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