Purchasing/Shipping Coordinator Job Description

About Us

Allied Electric Sign & Awning Co. exists to Bring Brands to Life. With over 30 years of experience in sign and awning design, fabrication, installation, and service, we are recognized as one of the safest and most reputable employers in the industry. We are growing and looking for high-quality, motivated individuals to join our team.

Position Overview

The Purchasing & Shipping Coordinator supports the day-to-day purchasing, receiving, inventory control, and outbound shipping operations for our manufacturing facility. This role is execution-focused and hands-on, ensuring materials are received accurately, tracked correctly, and distributed efficiently to support production and installation teams.

This position works closely with leadership, production teams, and a receiving/data-entry team member to maintain accurate inventory records and smooth material flow.

Primary Responsibilities

Purchasing & Inventory

• Coordinate material orders based on production schedules and project requirements.

• Communicate with approved vendors regarding orders, delivery timelines, and discrepancies.

• Assist with obtaining competitive quotes for larger purchases as directed.

• Track inventory levels and notify leadership of shortages or issues.

• Maintain accurate records distinguishing stock materials from special-order items.

• Help reduce rush orders and ordering errors by ensuring accuracy and planning.

• Maintain purchasing and inventory documentation in company systems.

Shipping and Crating Support

• Prepare outbound shipments, including proper packaging, labeling, and documentation.

• Assist with scheduling carriers and coordinating pickup timelines.

• Verify shipments are complete and job-ready prior to departure.

• Communicate shipping status and timelines internally.

• Assist with resolving shipping issues as needed.

Cross-Department Collaboration

• Coordinate with fabrication, routing, outsourcing, and installation teams to ensure materials are job-ready.

• Support installation teams by verifying materials match job requirements.

• Communicate material availability and issues proactively to prevent delays.

Process and Organization

• Follow established purchasing, receiving, and shipping procedures.

• Assist with maintaining clean, organized, and efficient storage areas.

• Suggest improvements to workflows, organization, and material tracking.

• Support the adoption and consistent use of material tracking tools and processes.

Experience & Qualifications

• 2+ years of experience in purchasing, receiving, warehouse, or logistics support roles.

• Experience in a manufacturing, construction, or sign industry environment preferred.

• Basic experience with inventory, ERP, or purchasing systems (training provided).

• Ability to lift 50+ lbs and perform hands-on material handling tasks.

• Forklift experience or willingness to obtain certification.

• Strong attention to detail and organizational skills.

• Ability to work in a fast-paced, deadline-driven environment.

• Reliable, accountable, and able to work independently and as part of a team.

Benefits

Allied Electric Sign & Awning Co. offers a comprehensive benefits package, including:

• 8 Paid Holidays

• 40 Hours of PTO (with additional PTO available based on tenure and policy)

• Company-Paid Life Insurance

• 401(k) with 25% Company Match

• Health Insurance via PeopleKeep ICHRA (flexible reimbursement for employee-selected plans)

Because we are a drug-free workplace, all candidates must pass a pre-employment drug test and may be subject to random drug testing after hire.

Background Check Requirement

Because we prioritize safety, compliance, and trust, all final candidates must complete a background check as part of the hiring process. Employment is contingent upon the results of this screening. Allied Electric Sign & Awning follows Fair Chance hiring practices. This means we consider all qualified applicants, including individuals with prior convictions, and evaluate background check results on a case-by-case basis in accordance with applicable laws. A past conviction does not automatically disqualify a candidate from employment.

Equal Opportunity & Fair Chance Employment

This is a Fair Chance position. We follow Fair Chance hiring practices when conducting background checks and consider all qualified applicants.

Schedule

Monday- Friday

Day Shift (8-hour shift)

Overtime may be required based on workload and deadlines