About this role
Effective April 2026, this position will transition from AgeCare Glenmore location (1729 90 Avenue SW, Calgary, AB) to AgeCare Dawson (77 Merganser Dr. West, Chestermere, AB) as the Glenmore location will be closing.
About Us
At AgeCare, our mission is to empower residents to live their lives to the fullest by prioritizing their health and well-being. We firmly believe that we are working in our residents' homes, and we dedicate ourselves to providing a comfortable and person-centered environment. Working in long-term care is more than just a job; it is a calling for many of us.
The Opportunity:
The Office Manager is responsible for ensuring the administration team meets the expected results in areas relating to resident and company financial accountabilities, employees’ scheduling, and general office and residents’ administration services. This role acts as an assistant to the General Manager for operational/budgetary requirements and is the first point of contact for Director of Care, Hospitality team and Corporate office when the General Manager is temporarily absent or unavailable.
What You Will Do:
• Manages administration positions through recruitment, promotion, transfer, performance management, training/development and daily supervision/delegation of work
• Collaborates with, assists and acts on behalf of the General Manager when required
• Plans, organizes and streamlines general office processes in order to ensure efficient and smooth daily operations
• Performs all office and resident accounting functions which include but are not limited to: resident billing/account reconciliations, site office accounting and reconciliations, accounts payable/receivable; preparation of tax letters for residents
• Responsible for overall site bi-weekly payroll, related data entry and timesheet/schedule reconciliations
• Coordinates and organizes admissions and discharges included all related paperwork
• Ensures WCB Claims are properly documented and forwarded to WCB in cooperation with HR Advisor; works with HR Advisor and management to identify modified duties, and also early and safe return to work of WCB injured employees
What You Will Need:
• Office Administration Diploma
• 3+ years of experience in an administrative capacity in a full scope office environment, combined with leadership/supervisory responsibilities, preferably within unionized environment
• Mature, cooperative, compassionate and caring nature
• Ability to handle sensitive situations that require empathy, tact and confidentiality
• Proficient with Point Click Care or other related software program; Microsoft Office Suite, AP/AR
If you’re motivated by the privilege of serving our seniors with dignity, respect and compassion, come join us!
Other facts
About AgeCare
Since 1998, AgeCare has been dedicated to creating vibrant communities that celebrate aging with dignity, independence, and a true sense of home. We proudly serve individuals with long-term care needs, offering specialized support in continuing care, memory care, as well as retirement living and independent living options.
Our communities are warm, welcoming spaces where residents and their families find peace of mind. We deliver high quality, professional, and compassionate care, with our dedicated staff that make every day special. We value each individual and strive to create a community where everyone feels recognized and celebrated.
Follow us to see heartwarming moments from within our communities, learn about our incredible residents and staff, stay updated on career opportunities and more!
What you'll do
- The Office Manager oversees the administration team to ensure financial accountability and efficient office operations. This role also acts as an assistant to the General Manager and is the first point of contact for various teams when the General Manager is unavailable.
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