About this role
Introduction:
The Outreach and Research Programme of the Department of Paediatrics and Child Health has ten community-based field sites across Pakistan (including four in Karachi) and focuses on research for betterment of women and child health. The Department has a Nutritional Research Laboratory as well as an Infectious Disease Research Laboratory that cater to the needs of its research projects. It has well-acclaimed work to its credit both at the national and international level.
As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.
Job Responsibilities:
Specific job responsibilities include:
- process requisitions for research projects while ensuring compliance with institutional policies
- prepare and maintain administrative charging reports and track project expenditures
- manage personnel information including contracts, payroll details, and compliance records
- coordinate payment releases for project staff and vendors and maintain payment tracking
- support financial accounting activities such as budgeting, reconciliations, and report preparation
- maintain organized documentation for grants and ensure adherence to regulatory requirements
- support grant acquisition processes including communication with granting agencies
- organize and maintain regulatory files for all departmental research projects
- ensure timely submission of financial reports and manage audit‑related documents
- monitor the Grants Variance Report (GVR) and coordinate corrective actions with Principal Investigators.
Requirements:
- Bachelor’s degree in Business Administration, Finance, or a related field
- 2–4 years of relevant experience, preferably in research or grants management in an academic environment
- proficiency in MS Office, especially Excel
- excellent written and verbal communication skills
- ability to work collaboratively, meet deadlines, and handle multiple tasks
- strong attention to detail and organizational skills
- willingness to travel to community or rural field sites
- flexibility to work extra hours when required
- strong command of spoken and written English.
Comprehensive employment reference checks will be conducted.
Other facts
About Aga Khan University
The Aga Khan University Hospital, Pakistan is a not-for-profit healthcare institute that offers all medical services under one roof. In addition to the quaternary care hospital in Karachi, AKUH has a network of four off-campus hospitals, 19 Medical Centres, 300+ Clinical Laboratories, and 35 Pharmacies in 130+ cities across Pakistan. It also offers Home Healthcare Services and home deliveries of medicines. The Hospital offers Zakat, Sadqah, and Welfare support for those patients who are eligible and are in financial need. In recognition of its high quality and patient safety, the AKUH is accredited by the Joint Commission International (JCI) as an Academic Medical Centre and its Clinical Laboratories are accredited by the College of American Pathologists (CAP) for fast and accurate testing.
What you'll do
- The Associate will process requisitions for research projects, manage personnel information, and support financial accounting activities. They will also maintain organized documentation for grants and ensure adherence to regulatory requirements.
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