Associate, Human Resources

Entity: Aga Khan University

Location: Karachi

Introduction to the Aga Khan University:

Chartered in 1983, Aga Khan University (AKU) is a private, autonomous and self-governing international university with 13 teaching sites in 6 countries distributed across three continents. As an integral part of the Aga Khan Development Network, AKU provides higher education in several disciplines, carries out research pertinent to the countries in which it exists and has campuses, programmes and/or teaching hospitals in Afghanistan, Kenya, Pakistan, Tanzania, Uganda and the UK. As an international institution, AKU operates on the core principles of quality, relevance, impact and access; and AKU is a model of academic excellence and an agent of social change.

AKU is an equal opportunity employer and is committed to safeguarding and aims to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between all faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Job Role / Responsibilities:

Reporting to Specialist, the Associate will play an integral role assisting with the administrative employee life cycle activities from completion of hiring formalities and employee contract to separation. Also assisting in the provision of operational support to Business Partners, CoE’s, and the wider business performing transactional/administrative HR activities.

You will be responsible for:

• Support in ensuring and supporting smooth transition of all onboarding activities.
• Ensure timely coordination for Pre-employment medical examination (PEME).
• Ensure accurate and timely data entry, while updating the data in HRMS.
• Provide support in coordinating with the relevant departments to ensure all pre-joining formalities are completed before joining of the candidate.
• Keep the business informed on the progress of onboarding activities.
• Provide support in ensuring timely delivery of employment contracts for appointments, promotions, transfers, Change in Job Status (CJS), Post Retirement Contracts (PRCs) and change in allowances
• Utilise library of employment contracts and ensuring the availability of updated formats.
• Attending and engaging in learning and development activities that are deemed necessary by your line management.
• Provide insights on Development, implementation, and continuous improvement of the HR Practices framework of the institution.
• Ensure Up-to-date information on the market practices, trends, and regulatory process.
• Ensure Effective communication with relevant stakeholders.

Eligibility Criteria / Requirements:

• Bachelor's degree – Essential
• At least a bachelor’s degree in Business Administration or Psychology or equivalent
• At least 2 to 3 years of proven track record of providing People/HR administrative support in a large, multi-site, multi-disciplined business
• Ability to be focused on priorities while managing tight deadlines to ensure goals are achieved
• experience of assisting with HR Processes, including recruitment, onboarding and employee experience
• Ability to communicate and articulate information effectively with people at all levels, both written and verbally at the right time in the right manner
• Ability to maintain your own Continuous Professional Development (CPD) and knowledge of ‘best practice’ in your functional area
• Proficiency in MS Office.
• Able to communicate effectively with people at all levels in both writing and verbally
• Understand and be able to articulate information appropriately, delivering the right message at the right time in the right manner
• Able to engage and influence peers, colleague, and stakeholders
• Focuses on priorities and deliverables and follows up to ensure goals are achieved
• Able to manage multiple tasks effectively and focus on priorities and deliverables
• Act as a role model for the institution's values and behaviours
• Self-disciplined in allocating and utilising their time
• Able to always consider the impact on the customer
• Keeps abreast of all issues that may impact the customer
• Able to maintain own continuous professional development (CPD) and knowledge of ‘best practice’ in the administration area.
• Attends and engages fully in any learning and development activities that are deemed appropriate by your line management.

Comprehensive employment reference checks will be conducted.