About this role
Active Day has an available opportunity for a Center Administrative Assistant to join our team!
Full Time Monday -Friday Some Saturday Coverage
As Center Administrative Assistant, you will provide support to the Center Director and all other Center Leaders in the general operation of the Center(s). You will work closely with referral sources: scheduling tours, coordinating admissions with case managers, families and the center team. You will also provide strong administrative support for the Center including but not limited to answering phones, greeting visitors and families, etc.
As part of our team, you will have the opportunity to participate in benefits programs, including:
- Paid Time Off (“PTO”)
- Medical/Vision
- Dental
- 401(k)
- And the pleasure of working in a FUN environment with GREAT people!
Job Summary
The Administrative Assistant is responsible for providing administrative and clerical support for the purpose of building the center’s census, improving customer satisfaction; ensuring administrative compliance with regulatory requirements.
Qualifications
- High school diploma or equivalent
- Computer literacy, including Excel skills and strong MS Word and Outlook skills
- Excellent written and verbal communication skills
- Minimum of 2 years’ experience in administrative capacity
Job Responsibilities
- Responsible for daily recording of member meals for USDA Food Program, and assist with monthly
and annual reporting requirements. - Assist administrator with supply ordering.
- Maintains member information and keeps record of contacts as requested by social worker and/or
administrator. - Provides admission support to the center and social worker such as picking up Doctor’s paperwork,
and assessments. - Responsible for answering multi-line telephone system and transferring call to the appropriate staff
members. - Responsible for creating documents using Microsoft Office including Word and Excel.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.
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Other facts
About Active Day
At Active Day Adult Services, we offer services to seniors and adults with physical limitations, in a stimulating environment during the day. Our experienced adult medical day care staff has the ability to monitor your health and help with daily activities, including personal care and administration of medications. Our clients enjoy our delicious and nutritious meals daily, as well as activities, trips, and new friendships.
Our onsite nurse and social worker will make sure all of your needs are attended to well after you have left our facility.
The facility operates in two sessions, from 8:00am to 1:00pm, and from 1:30pm to 6:30pm, Monday through Friday, allowing program participants and caregivers flexible options while planning attendance and care.
What you'll do
- The Administrative Assistant is responsible for providing administrative and clerical support to enhance the center's operations and improve customer satisfaction. This includes tasks such as managing member meal records, assisting with admissions, and maintaining member information.
Ready to join Active Day?
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