Executive Assistant 2
full-time•Mexico
About this role
Job Type: Full-Time Remote
Time Zone: US Hours
Role Overview
We are seeking an exceptional Executive Assistant to support senior leadership across five distinct businesses, primarily within CPG and eCommerce. This is a fast-paced, high-intensity role for someone who thrives under pressure, thinks several steps ahead, and operates as a true extension of the executive team.
The ideal candidate is a master organizer, elite communicator, and execution powerhouse—capable of managing competing priorities, protecting executive time, and keeping multiple businesses moving forward with precision and urgency.
Key ResponsibilitiesExecutive & Business Support- Provide high-level administrative and operational support across multiple businesses simultaneously
- Anticipate executive needs, proactively identify risks, and resolve issues before they escalate
- Act as a trusted gatekeeper and extension of senior leadership
- Own complex inbox management, including prioritization, drafting responses, follow-ups, and maintaining inbox zero
- Manage scheduling across multiple businesses, time zones, and stakeholders
- Handle internal and external communications with clarity, professionalism, and urgency
- Track action items, deadlines, and deliverables across all businesses
- Coordinate with internal teams, vendors, and partners to ensure seamless execution
- Prepare documents, summaries, presentations, and reports with exceptional attention to detail
- Manage a high volume of tasks and rapidly shifting priorities without dropping the ball
- Thrive in a fast-paced, performance-driven environment
- Execute quickly, accurately, and consistently under pressure
- Proven experience as an Executive Assistant supporting senior leadership
- Prior experience in CPG and/or eCommerce environments
- Demonstrated ability to support multiple executives or businesses simultaneously
- Outstanding written and verbal communication skills
- Expert-level email and calendar management
- Exceptional attention to detail with the ability to spot errors and inconsistencies instantly
- Strong multitasking and execution skills in high-demand environments
- Calm, focused, and reliable under high expectations and tight deadlines
Other facts
Tech stack
Organizational Skills,Communication Skills,Email Management,Calendar Management,Multitasking,Attention to Detail,Problem Solving,Time Management,Execution Skills,High-Pressure Performance,Stakeholder Management,Document Preparation,Operational Support,Risk Management,Team Coordination,Presentation Skills
About Activate Talent
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Team size: 1,001-5,000 employees
Website: https://www.activatetalent.com/
LinkedIn: Visit
Industry: Staffing and Recruiting
What you'll do
- The Executive Assistant will provide high-level administrative and operational support across multiple businesses, anticipating executive needs and managing competing priorities. They will also handle complex inbox management and coordinate with various stakeholders to ensure seamless execution.
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Frequently Asked Questions
What does a Executive Assistant 2 do at Activate Talent?
As a Executive Assistant 2 at Activate Talent, you will: the Executive Assistant will provide high-level administrative and operational support across multiple businesses, anticipating executive needs and managing competing priorities. They will also handle complex inbox management and coordinate with various stakeholders to ensure seamless execution..
Why join Activate Talent as a Executive Assistant 2?
Activate Talent is a leading Staffing and Recruiting company.
Is the Executive Assistant 2 position at Activate Talent remote?
The Executive Assistant 2 position at Activate Talent is based in Mexico, Mexico. Contact the company through Clera for specific work arrangement details.
How do I apply for the Executive Assistant 2 position at Activate Talent?
You can apply for the Executive Assistant 2 position at Activate Talent directly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process. You can also learn more about Activate Talent on their website.