Assistant Manager - Finance

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Job Purpose:

• To assist the Director of Finance in overseeing and directing all aspects and operations with regards to the processing and distribution of payroll and the accounting operations of the organization.
• Responsible for the supervision and guidance of the Accounting, Accounting Staff and Payroll.
• Assist the Director of Finance in the preparation of monthly financial reports and schedules required by Novotel Chennai Sipcot.
• Ensure the accuracy and correctness of all charges and credits to the various accounts and that they are properly recorded on a timely basis.
• Any matter which may affect the interests of the hotel should be brought to the attention of the Management.

Primary Responsibilities:

Finance Planning

• Plan & prepare schedules for expense accounts that may be required from time to time.
• Make sure that all Balance Sheet items are all accounted for an reconciled with their respective subsidiary Ledgers and/or Schedules and all Contra or Clearance accounts are cleared at the end of every month.
• Assist the Director of Finance to prepare Annual Budgets for effective management of the organization.

People Management

• Establish and maintain seamless co-ordination & co-operation will all departments of the hotel to ensure maximum cooperation, productivity, morale and guest service. 
• Respond to queries, by resolving issues in a timely and efficient manner to ensure customer satisfaction.
• Ensure that the team has been trained for all safety provisions.
• Ensure that all personnel are kept well informed of department’s objectives and policies.
• Motivate and develop the team to ensure smooth functioning of the department and promote teamwork.

Financial Management

• Identify optimal, cost effective use of the resources and educate the team on the same.

Operational Management

• Control and review the accounting processes of the organization.
• Research the effects of any changes in Law or Government regulations, on the organizations accounting policies and procedures.
• Establish and monitor internal controls and processes to assure timely and accurate financial data and reports.
• Produce ad-hoe reports and analyze to support the information requirements of the Finance Controller.
• Record, classify and summarize accounting transactions in accordance with the specific standards.
• Represent the Finance Department in interactions with employees and external individuals & organizations.
• Check and sign all journal vouchers prepared by Cost Control, General Cashier, Payroll, Accounts Payable, Accounts Receivable and Income Auditor.
• Sere on cross-functional teams as a representative of the Finance Department.

Managerial Qualities

• Leadership skills that utilize persuasion and motivation to attain organizational goals is the most desirable management quality, followed by honesty, integrity, ethical behavior, tactfulness, openness, and cultural awareness;
• Ability to accept responsibility;
• Self confidence, motivation, drive and tenacity;
• Ability to enhance organizational performance;
• Ability to clearly delegate tasks and responsibilities;
• Ability to think strategically, inductively, and creatively;
• And the propensity to recognize and acknowledge other people’ ideas.

Knowledge and Experience

• Bachelor’s Degree in Accounting / Finance
• Additional certificate as a Certified Public Accountant (CPA) will be an advantage
• Minimum 5 years of experience in a senior finance or accounting position or 2 years of experience in a similar capacity
• High degree of professionalism with strong understanding of business acumen
• Excellent reading, writing and oral proficiency in English language
• Proficient in MS Excel, Word, PowerPoint, and relevant financial and accounting reporting systems
• Fully conversant in  accounting principles  and financial regulation standards