Position Summary: Responsible for end-to-end management of project administration, with a strong focus on land rights documentation, legal permits, and payment system coordination. This role ensures seamless project operations in compliance with ISO standards.

Job Description

1. Documentation

• Land Document Management: Oversee and control Land Reservation Agreements (LRA), Land Lease Agreements (LLA), and all land-related documents in both physical and digital formats.
• Permits & Approvals: Track all necessary permit licenses and approval documents
• Bidding Support: Organize and prepare documentation for project bidding and PPA (Power Purchase Agreement) bidding proposals.

2. Team Management & Planning

• Annual Planning: Draft and manage the yearly schedule for project administration activities.
• Team Supervision: Lead and manage the Project Admin team to ensure accurate preparation of land documents and effective coordination with government sectors.
• Standardization: Design and issue document forms under project SPVs (Special Purpose Vehicles) in accordance with ISO standards.

3. Coordination & Financial Administration

• Disbursement Support: Act as the central point for system approvals (e-signature), manage cash advances, and clear all project expenses via the "Approval ax" system.
• Internal Coordination:

- Collaborate with the Land and GIS teams to track project progress and related documentation.

- Coordinate with the Accounting department to verify monthly, periodic, and annual payments.

- Work with other departments regarding project cost management.

- Coordinate with project coordinator for supporting project data.

• General Support: Manage supplier requests and handle travel arrangements (transportation and hotels) for all project development activities.

4. Reporting

• Data Maintenance: Maintain up-to-date project cost data and provide summary status reports for land documentation (LRA/LLA).

REQUIRED PROFILE

• Qualifications/Education: Bachelor’s Degree in any field (Degrees in Business Administration, Law, Management, or related fields are preferred)
• Languages/Level: English/high/intermediate level, spoken and written.
• Skills:

- Systematic Thinking: Ability to design and maintain document standards in accordance with ISO principles

- Land Documentation Expertise: Practical understanding of land rights documents (e.g., Lease Agreements, Title Deeds, Reservation Agreements) and the ability to verify their completeness.

- Financial & System Literacy: Proficiency in Microsoft Excel and experience managing payments, cash advances, and expense clearing through ERP or online approval systems.

- High Attention to Detail: Essential for managing critical legal and financial project documents with 100% accuracy.

- Communication & Negotiation: Ability to act as a central coordinator between Accounting, Technical teams (GIS), and external suppliers.

- Accountability: Strong organizational skills to manage yearly schedules and project deadlines effectively.

Experience: 5+ years of experience in Project Administration, Project Coordination, or Project Secretariat roles in real estate, renewable energy, infrastructure construction.

Why join ACCIONA Energía? Take on a role with a clear purpose and mission, contributing to a more sustainable and resilient world. We have been recognized as a Top Employer for our people practices, and we offer benefits that provide peace of mind. You’ll work in a supportive environment with opportunities to grow your career within a global organization. Are you ready to make an impact?

As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.