Accounts Receivable (Billing) Specialist
OTHER•Florham Park
About this role
Job Summary: The Accounts Receivable Specialist is responsible for managing and tracking incoming payments, ensuring accurate bookkeeping, and maintaining financial records. This role involves invoicing, processing payments, and resolving discrepancies to support the financial health of the organization.
Key Responsibilities:
- Invoice Management: Prepare and send invoices to clients for goods or services provided, ensuring accuracy and timeliness.
- Payment Processing: Collect and record payments from customers, ensuring proper documentation and timely processing.
- Account Reconciliation: Reconcile accounts receivable ledger regularly to ensure all payments are accurately recorded and properly posted.
- Customer Communication: Communicate with clients regarding outstanding invoices, payment terms, and discrepancies. Coordinate payment plans when necessary.
- Discrepancy Resolution: Investigate and resolve any discrepancies or issues related to payments, working with both internal teams and customers.
- Reporting: Generate and distribute financial reports, such as aging analysis, balance sheets, and other documents, to track accounts receivable status and financial performance.
- Record Maintenance: Maintain and update accounting databases, spreadsheets, and filing systems to ensure accurate and accessible financial information.
- Compliance: Ensure compliance with federal, state, and company-specific policies, procedures, and regulations regarding accounts receivable practices.
Required Skills and Qualifications:
- Attention to Detail: High level of accuracy in preparing and entering financial information, ensuring no discrepancies in records.
- Analytical Skills: Strong ability to analyze financial data, generate insightful reports, and understand trends in accounts receivable.
- Communication Skills: Excellent verbal and written communication skills for interacting with customers, internal teams, and management.
- Technical Proficiency: Proficiency in accounting software (e.g., QuickBooks, Excel) and ERP systems, with the ability to adapt to new tools.
- Organizational Skills: Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Problem-Solving: Ability to quickly identify, analyze, and resolve issues related to accounts receivable, ensuring minimal disruption to cash flow.
Education and Experience:
- Bachelor’s degree in Accounting, Finance, or a related field preferred.
- Minimum of 2 years of experience in accounts receivable, finance, or a similar role.
- Sage300, Service Fusion, Intacct
What you'll do
- The Accounts Receivable Specialist is responsible for managing incoming payments, invoicing, and resolving discrepancies. This role supports the financial health of the organization through accurate bookkeeping and financial record maintenance.
About AB Facility Services
AB Facility Service (ABFS) delivers integrated facility solutions with a boutique, client-first approach. We specialize in janitorial services, mechanical maintenance, engineering support, handyman services, and mobile on-demand repairs.
What sets us apart is our attention to detail, responsiveness, and commitment to doing the job right the first time. We tailor every service to meet the unique needs of our clients, ensuring properties remain clean, safe, and operational.
Serving commercial properties across the Northeast, Mid-Atlantic, and Southern Florida, we work with property managers, owners, and organizations looking for dependable, long-term partners—not just vendors.
Our services include:
• Janitorial & deep cleaning
• Mechanical & HVAC maintenance
• Engineering & handyman support
• Mobile repair services
• Work order & procurement management
Caring for the places that people count on.
Ready to join AB Facility Services?
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Frequently Asked Questions
What does a Accounts Receivable (Billing) Specialist do at AB Facility Services?
As a Accounts Receivable (Billing) Specialist at AB Facility Services, you will: the Accounts Receivable Specialist is responsible for managing incoming payments, invoicing, and resolving discrepancies. This role supports the financial health of the organization through accurate bookkeeping and financial record maintenance..
Is the Accounts Receivable (Billing) Specialist position at AB Facility Services remote?
The Accounts Receivable (Billing) Specialist position at AB Facility Services is based in Florham Park, New Jersey, United States. Contact the company through Clera for specific work arrangement details.
How do I apply for the Accounts Receivable (Billing) Specialist position at AB Facility Services?
You can apply for the Accounts Receivable (Billing) Specialist position at AB Facility Servicesdirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.